AP/AR clerk

Job Purpose: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.



Duties:

* Reconciles processed work by verifying entries and comparing system reports to balances.



* Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.



* Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.



* Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.



* Maintains accounting ledgers by verifying and posting account transactions.



* Verifies vendor accounts by reconciling monthly statements and related transactions.



* Maintains historical records by microfilming and filing documents.



* Disburses petty cash by recording entry; verifying documentation.



* Reports sales taxes by calculating requirements on paid invoices.



 

Skills/Qualifications:

Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information, Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills