AP or AR / Collections

A.P. DUTIES AND RESPONSIBILITIES

1. Assist accountant in preparing reports, spreadsheets and schedules obtaining information from various sources.

2. Match purchase orders with vouchers and invoices to ensure proper account distribution and authorizations.

3. Code invoices to ensure proper accounts are charged.

4. Maintain master vendor file for proper name, address and terms of payment.
5. Resolve problems/discrepancies by contracting appropriate personnel inside and outside the department or the vendor.

6. Maintain files for paid and unpaid invoices, complete account analysis and various assists in month-end audits.

7. Perform various clerical duties as necessary, such as entering accounts payable data, answering phones, filing, mail, sorting and distribution, photo copying, and typing of correspondance and reports.

8. Perpare and process the weekly check run procedure.

9. Match supporting documentation to each workmens compensation checks.

10. Process check disbursements and match supporting documents for warranty/sublet expenditures.

11. Reconcile key vendor statements on a monthly basis.

12. Research and resolve voucher payable balances over 45 days.

13. Assist with the implemetation and maintenance of internal controls.

14. Process weekly garnishments and child support check requests.



A.R. DUTIES AND RESPONSIBILITIES :

1. Reconcile and post cash,credit card receipts and wire transfers for transactions on various customer accounts and non-accounts receivable receipts.

2. Maintain accounts receivable records and post charges to individual ledger accounts

3. Perform some routine Accounting clerical tasks under direction of Controller. Assist as needed on general ledger tasks and special projects.

4. Compile and sort documents, such as invoices and checks, substantiating business transactions.

5. Assist customers regarding balances, credits, payment methods, returned goods and other various transactions.

6. Accumulates and applies cash deposits, credit memos for returned goods, freight charges, and similar items contained in customer?s open receivable balance.

7. Issue correspondence related to customer statements on a montlhy basis.

8. Develop reports that supply information that is pertinent to expected cash payment remittances, past-due analysis, by dealer and by flooring institution.

9. Balance and reconcile designated month-end reports.

10. Provides periofic reporting of potential uncollectible accounts to Controller with information that is pertinent to expected cash payment remittances, past-due analysis, and collection contacts. Propose what should be sent to a collection agency and written off.

11. Supports the Controller in the maintenacne of records relating to agreements with flooring institutions (i.e. repurchase agreements, amended extensions ?)

12. Perform and document collection calls on delinquent customer account balances; promptly resolve any funding problems with lending institutons.

13. Collaborate with A/P in processing of account receivable balances with vendors as debts through the A/P process.

POSITION QUALIFICATIONS:
Education: High school diploma or equivalent (G.E.D.). Completion of Basic Accounting courses is preferred.

Experience: Minimum two years of credit/collection experience. Minimum of five years of experience within a company?s Accounting department.

Working Knowledge:
General ledger experience mandatory, ERP system experience is a plus.
Strong communication skills, both written and oral.
Proficient with MS suite applications, especially Word and Excel.


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