Accounting Supervisor

Accounting Supervisor

 

Supervise the staff of the Student Accounting Office.  Accurately maintain and analyze the accounting records for all students, keeping the lowest accounts receivable possible (without hindering growth in student population), within the guidelines, policies, and procedures of the Art Institute of Tennessee - Nashville.

 

Key Job Elements:

 

1. Assure that the AI Tennessee - Nashville and EDMC philosophy: quality services to clients; development, growth, involvement and recognition of employees; sound economic principles; and an environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

2. Supervise the daily cash receipts process, deposits and reports.

3. Review calculation of drop tuition and fee credits in accordance with the school, federal and state agency policies; executing the adjustment to the student?s account and the resulting refund, if any, ensuring compliance with the EDMC refund distribution policy.

4. Maintain the integrity and timeliness of student account updating, charges, credits, adjustments and refunds.

5. Monitor all loan checks on hold status, so that disbursement can be made within the 45 day rule period.  Insure that loan checks not on hold are delivered in a timely manner.

6. Maintain weekly analysis of receivables based on the most recent month-end source receivables analysis.

7. Check and balance payment plans with student account transaction histories for pending graduates, re-entries, and in-school student refund processing.

8. Monitor student account balances; insure that the AIS collection policies and procedures are maintained, employing additional creative collection activities / techniques as warranted by receivable levels and to stimulate cash collections.

9. Management of out of school receivable portfolio.

10. Identify source of receivables; pursue delinquent payments, with student / parent(s), review and respond to their needs while minimizing the risk to the school; communicate delinquent balances resulting from and loans which appear unusually delayed to the Director of SFS.

11. Perform the Student Accounting month-end closing and balancing; prepare / mail all reports to General Accounting @ CS for journal preparation.

12. Identify students needing financial clearance for registration, class start, and graduation; make recommendations for those students not qualifying for financial clearance.

13. Monitor the integrity of quarterly charges and pending credits against those in the student financial plans.

14. Execute the quarterly account billing(s) for tuition, fees, supply kits, housing charges, as applicable to student status and classification; interacting with APSC manager for kit sale charges, the Registrar for class list finalization and special schedule tuition charges, the Housing Director for school managed housing and dorm charges.

15. Provide information, training, and support for Student accounting staff.

16. Assist management in special receivable analysis, student processing evaluations and audit preparations.

17. Evaluate Student Accounting work load and adjust priorities as needed for student accounting clerical preparations.

18. Assist with monthly Accounts Payable duties as well as month end close activities

19. Assists in benefit and payroll processing

20. Assists in budgeting and forecasting

 

 

Organizational Relationships:

 

Reports to: Director of Administrative and Financial Services

 

Supervises:  Student Accounting Assistant(s)

 

Position Requirements:

 

1. At least two years of customer service experience.

2. Bachelor?s degree in accounting/finance

3. Excellent communication and interpersonal skills; able to work with people from a variety of socio-economic and cultural backgrounds.

4. Ability to work independently and make decisions based on general guidelines.

5. Experience in Higher education a plus.

 

Forward resumes to: psims@aii.edu or  fax 615.874.3530.