Assistant Accountant/Accounts Payable

Process all phases of the Accounts Payable (AP) Systems for Aqua America, Inc. and subsidiaries assuring that all invoices are paid on a timely basis and that all expenditures are properly approved and are within Company authorized guidelines for expenditures.  Determine appropriate payment (AP) due dates for invoices based on Company policy, assure that payment of invoices are timely, accurate, and properly recorded and documented in the general ledger.  Assist in the account analysis for various accounts payable and general ledger reports accounts.

Responsible for the following functions:

Responsible for all phases of the A/P function including but not limited to:

Assure that company purchases are properly approved via purchase order or other authorized purchasing instruments and are within corporate purchasing guidelines.  Verify that invoice quantities and prices are accurate and agree to properly approve receiving documents.  Determine appropriateness of account and budget numbers on purchases.  Take advantage of discounts and apply state tax laws where appropriate.  Responsible for all accounts payable interaction with integrated on-line accounts payable system, including invoice entry, vendor file maintenance, and including the selection of invoices to be paid ensuring the receipt of appropriate discounts and generation of all accounts payable checks.  Errors in processing A/P invoices can have a detrimental impact on the Company?s financial position.
Determine that inventory item pricing is within acceptable unit cost.  If not, returns the item to the Purchasing Department for resolution.

Process weekly AP report updates and check processing of approximately $1,750,000.

Close monthly process of Accounts Payable system including balancing of cash with Accounting Department and balancing of system to the general ledger.

Responsible for investigating and resolving vendor and department manager?s inquiries on payment of invoices.  Assist managers and supervisors with requests for information.

Maintain the open invoice file assuring that no original invoices leave the Accounts Payable Department once received and resolve all budget and general ledger accounting issues with the appropriate company officer, manager, and/or supervisor.

Maintain an orderly filing system for A/P vouchers and computer printouts. Keep department neat and orderly.

Investigate problems as they arise.

Perform accounts payable analysis as required.

Perform payroll time sheet data entry as required. 

Perform other duties as required.

SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS:

A high school diploma or the equivalent.  Minimum of two years experience in business office with one year in accounts payable preferred.  Spreadsheet and word processing skills preferred.

EOE M/F/V/D