Bookkeeper/Administrative Assistant

Job Purpose:

This job is for a construction company and a busy office.

Enhances executive's effectiveness by providing information management support; representing the executive to others.



Duties:

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.



* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.



* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.


* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.



* Maintains customer confidence and protects operations by keeping information confidential.



* Completes projects by assigning work to clerical staff; following up on results.



* Prepares reports by collecting and analyzing information.



* Secures information by completing data base backups.



* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.



* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.



* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.



* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.



* Contributes to team effort by accomplishing related results as needed.

 

* Assists in bookkeeping by gathering information for payroll and subcontractors and data entry.



Skills/Qualifications:

Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication