Accounting Clerk - Part Time

Job Purpose:

 

Supports the finance department by collecting, reconciling, summarizing information, and entering data. There is a significant amount of time spent filing and photocopying.

 

Total of 25 hours per week: 20 hours for the finance department (1:00 PM - 5:00 PM M-F) plus 5 hours as back-up Receptionist (fills in during Receptionist lunch hour from 12:00 PM - 1:00 PM M-F).



Finance Duties:

 

*Assist with Accounts Payable processing, which includes reviewing invoices, entering invoices into the system, daily editing and posting of Accounts Payable reports.

 

*Preparation of bank deposits, which includes coping all checks & supporting documents to be submitted to the Accountant for processing.

 

*Making copies for grants, which includes pulling checks, verifying all required documents are attached to the check request and the appropriated signature is present.

 

*Completes financial transactions by verifying and correcting transaction information; scheduling and preparing transactions; obtaining authorizations.


 

*Ensures account accuracy by reconciling transactions, investigating and resolving discrepancies, following policies and procedures, and keeping information confidential.


*Maintains historical records by preparing, sorting, and filing documents.


Receptionist Duties:

 

*Good customer service in answering and routing calls on multi-line system.

 

*Positive attitude and demeanor in the lobby welcoming visitors.

 


Skills/Qualifications:

Data Entry Skills, Reporting Skills, Organization, Confidentiality, Attention to Detail, General Math Skills, Teamwork, Financial Software, Verbal Communication, Analyzing Information