Administrative Assistant (Administrative Support Assistant III)

Fermilab works as the world's leading particle physics lab because of people power--the people who work at Fermilab, the people who make it a community as well as a research institution.
Always a strong proponent of "physics without borders," Fermilab is host to almost 3,000 scientists and students who take part in the lab's experiments--some 1,800 from 106 institutions in 37 states in the U.S., and over 1,100 from 153 institutions in 31 foreign countries. Men and women of all backgrounds and nationalities work side by side in the quest to learn the universe's deepest secrets.
Due to needs at the lab, the following career opportunity is now available - ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE SUPPORT ASSISTANT III) in the BUSINESS SERVICES SECTION/PROCUREMENT DEPARTMENT.

Responsibilities
Under the supervision of senior staff, provide administrative support for the Procurement Department, including the following essential functions/skills:

Type requests for proposals and varied correspondence.
View, collect, update and input data/information in various applications: Microsoft Office (Word, Excel, PowerPoint, eBS Oracle System, ProCard, Front-End, FileMaker Pro.
Enter requisitions in the Oracle Electronic Business Suite (eBS).
Monitor purchase order attachments.
Run Procurement reports in eBS.
Update file storage records.
Collect and administer time sheets.
Excellent customer service skills.
Ability to communicate effectively orally and in writing.
Ability to work within strict deadlines.
Good computer skills.
Oracle database experience.

Additional responsibilities:
Order office supplies.
Maintain copiers, fax machines and printers.
Assist lab employees, U.S. Department of Energy (DOE), subcontractors, visitors and the general public.
Fax, e-mail, file and distribute mail for the department.
Other duties as defined by reporting supervisor.
Abide by and is responsible for performing all duties in accordance with all Environment, Safety and Health (ES&H) regulations and practices.

Requirements
High school diploma or the equivalent.
Capability to prioritize workload, and work well independently as well as on a team.
Excellent written and verbal communication skills.
Computer literacy, with knowledge of Microsoft Office and experience with Oracle.
Some college and related office experience, preferred.

Nestled on 6,800 acres in the beautiful Fox Valley, Fermilab's campus setting offers an informal and stimulating environment with a long history and promising future committed to education, the environment and, of course, world-leading research in particle physics. Join the excitement that comes from discovering the mysteries of the universe!
Fermilab is an Equal Opportunity Employer M/F/D/V
To Apply for this position, please CLICK HERE