Administrative Assistant(Client Services)

SUMMARY OF POSITION
Under the direction of the General Manager, the Administrative Assistant/CSR performs a variety of administrative duties including daily mail sorting and distributing, reception desk coverage, project work in Microsoft Word, Excel and PowerPoint, Assists with sales/marketing of center to generate service revenue. The Administrative Assistant reports to the Operations Manager/General Manager.

ESSENTIAL DUTIES: Advanced experience with Microsoft Office suite of products, including Word, Excel, PowerPoint and Outlook and the ability to perform mail merges, insert charts and tables, etc. Picks up, sorts and distributes mail, coordinates package delivery. Covers for receptionist 1 hour per day, answering phones and greeting visitors. Performs word processing, creates spreadsheets and presentations, other typing/creative projects as requested by the client. Ability to type 40-50 words per minute. Operates binding equipment, fax machine, copier, etc. Orders client office supplies.

 Coordinates package delivery.Maintains filing systems. Responsible for marketing own services, such as word processing and PowerPoint presentation skills to clients through flyers, coupons, word-of-mouth, etc. in order to generate center revenue. Builds business relationships with clients that will drive service revenue. Serves as a backup to similar positions within the center. May provide backup assistance to other centers as needed or required. Assists with furniture moves as needed/required. Ability to communicate effectively and professionally. Maintains confidentiality of all clients, employees and visitors. Ability to multi-task and adapt to a given situation. Demonstrates strong organizational skills, ability to prioritize workload and work efficiently with minimal supervision. Ability to operate office equipment and technology such as computers, printers, scanner & support software, telephones, facsimile machines, postage machines and copier. Professional attire is required. Growth opportunities and full benefits.