Administrative Assistant - Communications

The American Institute of Certified Public Accountants is the leading national professional association for Certified Public Accountants serving 350,000 members across the United States. We provide our members with the resources, information, and leadership needed for them to perform in the highest professional manner. From advocacy, certification and licensing to communications, recruiting, education, standards and performance, we work together to fulfill our mission to benefit the public as well as employers and clients.

 

Job Description:

 

Performs a range of administrative and assistant level tasks in support of the entire media and communications team

 

Principal Accountabilities:

 

?  Field communications and  media calls

?  Maintain AICPA News Update Mailbox. Coordinate add/drop list.

?  Respond to inquiries from internal/external customers

?  Distribute mail

?  Report to Communications Administrator all activities between AICPA and agency vendors including distribution of information, coordination of schedules, and timely payment of invoices

?  Enter requisitions for purchase orders, receive shipments and process payments with MSP system. Maintain vendor-related accounts payable information

?  Maintain calendar of appointments. Schedule meetings and travel itineraries, and coordinate related arrangements

?  Operate PC equipment to prepare tables, charts, letters, memoranda, reports and other material with speed and accuracy

?  Set up and maintain filing systems for various periodicals and documents

?  Share administrative workload with team members regarding customer service

?  Maintain Money Management mailing list, format and distribute columns in timely fashion every month

?  Order and manage office supplies and physical resources.

?  Distribute articles/newsletters to lists

?  Staff meeting set-up, summaries and status reports

?  Meeting Set-Up: Photocopy, prepare materials, and oversee distribution to meeting site; set up room, AV, supplies, other materials for meetings

?  Coordinate SS FOOD group meeting-arranging room requirements, AV, lunches, food breaks and dinner

?  Assist in handling various details for Interchange conference

?  Food, Hotel, Travel arrangements for all in-house and external meetings

?  Format speeches to ensure they are consistent with others on the CPA Marketing Tool Kit.

?  Perform special projects on an as needed basis

 

Qualifications, Knowledge and Skills Required:

 

?  Minimum four years college education

?  Minimum 3-5 years of experience

?  Strong interpersonal, organizational and communication skills

?  Ability to write basic memos and proofread documents

?  Strong customer service skills

?  Knowledge of Word, Excel and PowerPoint

?  Knowledge of Microsoft Project and graphics programs highly desirable

?  Focused on details and follow-up requirements

?  Requires ability to organize work, maintain schedules and provide information

?  Understanding of the department operating plan

?  Ability to take direction and provide support to a wide range of team members with different roles/reponsibilities

?  Must be a self-starter with ability to multitask and stay on deadlines without intensive supervision

?  Flexibility to support multiple assignments and shift priorities when needed

 

 

 

Interested? Please send your resume, along with your salary requirements, to careers@aicpa.org .  Additional opportunities at the AICPA can be found at http://www.aicpa.org/careers/

The AICPA is an EEO Employer.