Administrative Assistant, Engineering

Company: Yale University

Position Title: Administrative Assistant, Engineering

 

Position Description: This individual will provide administrative support to the faculty, research staff, and students within the Faculty of Engineering Department of Biomedical Engineering (BME). Specifically, the Administrative Assistant will greet visitors; handle phone inquiries; coordinate the BME Chair's calendar; schedule meetings and travel arrangements for faculty members; compose general correspondence; edit reports, grant proposals, and course materials; manage the logistics for a variety of department meetings/conferences, both on and off campus; assist faculty with grant submissions; coordinate the BME Summer Internship Program, and oversee the department's special event schedule. You will serve as primary contact for BME prospective students; arrange campus visits, including transportation, housing, and schedules; prepare expense reports for visiting students; and assist with the preparation and distribution of the BME department graduate brochure.

 

Qualifications: An Associate's degree or comparable college courses and two years' related work experience, particularly in an academic or research group setting, are preferred. Individuals with a high school-level education and four years' related experience, or the equivalent combination of education and experience, will be considered. Applicants must have excellent keyboarding, communication, and interpersonal skills and a keen attention to detail. Must have the computer skills necessary to create charts, tables, graphics, scientific equations, and web-posted documents. Must be able to set priorities on multiple projects with competing deadlines and work independently with little supervision. Knowledge of Yale travel policies and

experience with event planning for functions accommodating from 10-250 attendees would be preferred. This position will require occasional evening and weekend hours, and some travel to off-campus research laboratories or conference sites for short durations.

 

Application: For immediate consideration, please apply online at www.Yale.edu/jobs. Please include your letter of interest and resume and reference source code EAMB33968 on all correspondence.

 

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. Yale University, one of the country's great workplaces, offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, recreational facilities including the largest gym in the country, and much more.

 

Yale University is an Affirmative Action, Equal Opportunity Employer.