Administrative Assistant - Finance

Position Description: Summary of essential job functions
? Work closely with managers and support departments to generate daily, weekly, and monthly Wal-Mart production reports.
? Complete daily reports as necessary providing accurate and timely information to supporting teams.
? Provides accounting assistance by processing invoices in the Solomon system.
? Communicate with multiple vendors on a daily basis.
? Responsible for receiving and ordering all office, maintenance, janitorial and safety supplies.
? Generate Daily MGR Meeting reports.
? Delivers and picks up departmental mail from Company mailroom or P. O. Box; opens, scans, and distributes departmental mail.
? Coordinates functions with other departments as required
? Establishes and maintains a variety of files and records.
? Answers the phone, provides information and receives information concerning matters relating to the Company.
? Handle confidential material related to company policy and development and disseminate information with appropriate discretion.
? Cover for other executive assistants in the executive office and provide back-up support to other executives when requested.
? Track external and internal documents needing GM?s review or signature and follow-up to assure documents are executed in a timely manner.
? Performs other related duties as assigned.

Skills:
? Ability to interact and communicate well within all levels of the organization.
? Capable of handling multiple tasks at once.
? Demonstrate ability to adjust to sudden changes in operational goals/demands.
? Ability to read, comprehend and carry out instructions from oral instructions or written correspondence.
? Bi-lingual preferred but not required (English/Spanish).
? Knowledge of supplies, equipment, and/or services ordering and inventory control.
? Database management skills.

Ability:
? Computer skills ? MS Word, MS Excel, MS Access, MS Outlook, Solomon, and WMS system.


Physical Demands:
While performing the duties of this job, the employee is regularly required to sit for lengthy periods of time, also to walk the dock, to the office. Required to communicate or listen. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.




Qualifications:

Ability:
? Computer skills ? MS Word, MS Excel, MS Access, MS Outlook, Solomon, and WMS system.


Physical Demands:
While performing the duties of this job, the employee is regularly required to sit for lengthy periods of time, also to walk the dock, to the office. Required to communicate or listen. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.