Administrative Assistant/Front & Back Office

Front/Back Office Acupuncture Assistant

 

Provide administrative front office support and some back office assistance for a busy, growing acupuncture group.  The position provides an opportunity for growth.

 

Front Office Duties Include:

Appointment scheduling

Managing all acupuncturists' schedules

Check in & Check out of patients

Collecting patient fees

High level of patient interaction and communication

Posting of services and patient fees

Data entry

Preparation of letters

Filing

Potential to assist with marketing projects

 

Back Office Duties Include:

Stocking patient rooms with supplies

Taking patients to treatment rooms

Cleaning treatment rooms after each patient

Laundry of patient linens

 

To perform this job successfully, an individual must be able to perform all daily responsibilities efficiently and competently, and must be able to work independently. 

The candidate must comprehend the importance of patient confidentiality at all times. 

The individual must be dependable, highly motivated and a self-starter.

A high level of organizational and multi-tasking skills is required, as well as being detail-oriented.

The ideal candidate will possess exceptional customer service skills, a pleasant telephone voice, an ability to interact with a diversified patient clientele, and be compassionate and friendly.

 

Requirements:

High school diploma or equivalent

Minimum 3 years administrative assistant experience

Exceptional communication (oral and written) skills

Organization and prioritizing skills requires

Proficient computer skills, including Word, Excel, Outlook and data entry

Minimum typing skill of 60 wpm with accuracy