Administrative Assistant II -- Cause Marketing

Basic Function:   Provides administrative assistance to the Director, Cause Marketing and Director, Corporate Sponsorship to include but not limited to:  development and production of reports and databases and administrative processes for the Cause Marketing Department;  corporate sponsor correspondence; coordination of meetings and travel arrangements; management of schedules and appointments; general correspondence; filing systems, and other related administrative duties.

 

 

Primary Responsibilities:

 

1. Manages schedule and secures appointments for Directors, including the assessment of the importance/priority of requests, coordination of meetings between relevant parties, and collection/distribution of follow-up/advance materials.

 

2. Researches Affiliate and Corporate Partner use of non-approved Komen marks.  Works with Cause Marketing Managers to develop approved relationships.

 

3. Coordinates on-site and off-site meetings including scheduling, ensuring related collateral materials are available at the meeting as required.

 

4. Arranges extensive travel for Directors, as well as corporate partners, as needed. Assists with preparation and processing of expense reports as needed.

 

5. Serves as first point of contact for information regarding corporate partner programs and opportunities.  Answers basic questions or routes the call to the appropriate party.

 

6. Provides assistance for partnerships managed by Directors.  Responds to inquiries, provides information to Affiliates, researches acknowledgment issues, and facilitates financial disbursements to Affiliates.

 

7. Maintains corporate partner email list and publishes monthly e-mail newsletter.

 

8. Receives mail and correspondence for Directors.  Prioritizes mail and drafts basic correspondence as necessary.

 

9. Functions as liaison to members of the Cause Marketing team, as needed.

 

10. Assists with special projects as requested by Directors, including basic research, creation of tracking and reporting systems and development of supporting databases.

 

 

Qualifications:

 

High school diploma or equivalent, plus 5 or more years of experience as an administrative assistant.  Excellent organization and prioritization skills with demonstrated experience in managing multiple tasks.  Strong verbal and written communication skills with demonstrated experience in a customer service oriented environment.  Intermediate-level computer skills using MS Office Products (Word, Excel, Access).

 

Prefer 5-8 years of experience as an administrative assistant.  Prior experience in marketing, fundraising, sales, communications and/or customer service considered a plus.  Not-for-profit experience preferred.

 

Please apply by sending your resume to our human resource email address or by clicking the "Apply Now" link above.  Please pay close attention to the salary range posted for this position.  Thank you.