Administrative Assistant II - Equity

Job Description: PRIMARY PURPOSE OF POSITION Leverages the professional's time by performing administrative duties related to the scope of the professional's responsibilities. Coordinates materials and activities associated with meetings and appointments. Independently assists in and/or leads special and ad-hoc projects of moderate complexity. Independently creates and maintains various reports and databases using advanced technical skills and high level of business unit/reporting analytics knowledge. Fosters successful relationships through direct interaction with peers and others. Partners with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism.

PRINCIPAL RESPONSIBILITIES

1. Leverages the professionals' time by performing administrative duties related to the scope of the professionals' responsibilities. Schedules appointments, prepares correspondence, coordinates catering requests, compiles agendas, screens calls and visitors, coordinates travel arrangements (including international travel) and processes expense reports. Responsible for coordinating both internal and external meetings, maintaining calendars and filing, and organization of other critical documents.

2. Manages information flow. Coordinates appropriate materials for meetings, appointments and presentations. Brings to the professionals' attention only those matters for which they need to be informed of and require immediate attention.

3. Compiles, creates and maintains various reports, databases and charts using software applications that may require an advanced level of knowledge?may be called upon as a resident subject matter expert to provide guidance to others by answering technical questions.

4. Independently assists in or leads special and ad-hoc projects related to division and/or corporate activities. Some projects may require the individual to take the lead role in managing a process or they may be the only resource responsible for the execution of the project.

5. Works collaboratively with supervisor and team leads to ensure that seamless back-up support is provided to the professionals. Identifies opportunities to improve and streamline the quality and efficiency of work and aid management in the implementation of organizational change. Be a role model and mentor to associates. May at times be asked to act in a mentoring capacity to others, specifically to new associates.

Qualifications


Executive or senior level administrative /project management experience in a business environment

Strong customer service, interpersonal, leadership skills

Self-directed and able to perform assignments independently; demonstrates pro-active approach and is flexible with change

Advanced knowledge of technical applications

Ability to multitask and prioritize workload
High school diploma or equivalent with 2 years related work experience, or college degree required

Searchable Keywords: Administrative Assistant II, Secretary, Equity / gj-mo

Expected Travel Time: None