Administrative Assistant L2--Audit--RP--Parsippany

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP?s subsidiaries are among the nation?s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.

Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our?web.
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General Position Responsibilities:
Administrative Support for Partner, Director, and their teams in the Audit department. Provide standard duties of an Administrative Assistant as well as diversified functions requiring knowledge of office procedures, business practices, and firm standard software. Heavy phone coverage, billing, meeting coordination, and travel arrangements. Position hours are 9:00 a.m. to 6:00 p.m. with ability to work overtime.
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Candidate Specifications:
High School Diploma and 3-5 years of related experience
? Excellent verbal and written communication skills
? Excellent technical skills in MS Word, Excel, PowerPoint and Outlook
? Must be extremely organized and detailed oriented
? Ability to multi-task in a
fast paced environment
? Strong attention to detail and follow through with important travel arrangements and projects
? Professional attitude and demeanor.
? Ability to work independently with a minimum of direction.
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Specific Responsibilities:
Answer and screen incoming phone calls in a professional manner, taking accurate, comprehensive messages.
Compose, produce and edit correspondence, including technical letters, spreadsheets and presentation materials.
Ability to proofread for grammar, content and accuracy.
Utilize Report Processing Group for preparation of client reports and presentations when needed and work on the reproduction of reports
Coordinate all aspects of travel arrangements for domestic and international business trips.
Handle all aspects of meeting coordination for meetings to be held in domestic and international locations.
Coordinate conference calls.
Prepare invoices, send faxes, print and prioritize emails and other correspondence as
requested.
Assist in creation, management and adjustment of the Firm's project management accounting tool.
Manage incoming mail, sort, read, and act upon appropriately.
Develop and manage a filing and organizational system files for internal and external client data.
Must be able to handle inquiries of a routine nature in absence of partner.
Able to exercise discretion and professionalism when relating to clients, both internal and external.
Must be able to handle sensitive and confidential information with maximum discretion.
Conduct internet and intranet research for inclusion in proposals.
Proactive and creative thinker who is willing to contribute ideas.
Serve as backup administrative support in a team-oriented service environment.
Take initiative to assist others within admin support cluster when needed.
Available to work overtime


Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.

About
Deloitte
Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other?s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names ?Deloitte,? ?Deloitte & Touche,? ?Deloitte Touche Tohmatsu,? or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.




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