Administrative Assistant L3-Professional Practice Development Group-KF-WFC

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP?s subsidiaries are among the nation?s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.

Shared Services provides a wide variety of internal support services to our global firm and our people. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the functions within Deloitte, a core set of competencies is associated with each category. An overall understanding of value-added client service, the experience
to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within the firm. To learn more about opportunities, industries and service lines within this function, visit our regional web sites for information specific to the country where you will be working.
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General Position Responsibilities:
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Provide administrative support for 3-4 Partners and at least 3 Senior Managers in the Professional Practice Development Group.? Perform standard duties of an Administrative Assistant, as well as process the Financial Services Industries (Banking, Securities, Investment Companies, Insurance, Real Estate, etc.) documents that must be reviewed.? Hours are from 9:00-6:00, with flexibility for overtime.
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Specific Responsibilities:
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- Support 3-4 Partners, and at least 3 Sr. Managers
- Process large volume of concurring review documents
- Handle sensitive/confidential information with a high level of
discretion ?
- Manage daily schedules, ensuring information and materials are available for travel, meetings and conferences; coordinate internal and external meetings, conferences, etc.
- Maintain contact information for each professional in the group
- Establish and maintain national distribution lists, meeting schedules, phone and email
- Organize live meetings (web casts, schedule rooms, meals, budgets, registration, etc.)
????? Bi-weekly calls
????? Evaluations (twice yearly)
????? Partner/Director meetings (quarterly)
????? All-Hands Meeting (annually)
- Track completion of practice-wide documentation requirements (e.g., year-end evaluations, PPD forms, etc.)
????????? Provide administrative support to visiting PPDs.
????????? Assist partners/managers in PCAOB/Practice/Peer review processes.
????????? Provide back-up support for other Administrative Assistants in the cluster and department.
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Candidate Specifications:
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College degree or related experience - at least 5-7 years
- Ability to prioritize and multi-task - excellent time-management skills
- Professional demeanor and self-starter
- Ability to work effectively in a team environment
- Must be detail-oriented with excellent follow through skills
- Excellent computer skills - MS Word, Excel, Access, PowerPoint, Outlook and Internet
- Excellent communication skills - spelling and grammar as well as good proofreader.? Should have ability to write/answer correspondence
- Ability to be proactive and involved in executive's business dealings
- Ability to take initiative while being assertive and confident
- Ability to exercise good judgment/decision making when necessary
- Ability to anticipate problems and act accordingly
- Extremely flexible - able to constantly prioritize/reassess
- Must have flexibility to work overtime as required

?Candidate Specifications
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College degree or related experience - at least 5-7 years.
????????? Superior organization skills - ability to come up with processes and follow up
????????? Ability to prioritize and multi-task - great time management.
- Professional demeanor and self-starter.
- Ability to work effectively in a team environment.
- Must have a high ethical value for self and firm.
- Must be detail-oriented with excellent follow through skills.
- Ability to be proactive and involved in executive's business dealings.
- Ability to take initiative while being assertive and confident.
- Ability to exercise good judgment/decision making when necessary.
- Ability to anticipate problems and act accordingly.
- Extremely flexible - able to constantly prioritize/reassess multifunctional position.
- Must have flexibility to work overtime as required.?
- Excellent computer skills - MS Word, Excel, Access, PowerPoint,
Outlook and Internet.
- Excellent communication skills - spelling and grammar as well as good proofreader.?
- Should have ability to write/answer correspondence.


Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.

About Deloitte
Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its member firms has any liability for each other?s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names ?Deloitte,? ?Deloitte & Touche,? ?Deloitte Touche Tohmatsu,? or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services
are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.




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