Administrative Assistant - Operations

GES Exposition Services, a leading tradeshow and event marketing company, is seeking a high-energy, growth-oriented professional with demonstrated leadership abilities, integrity and passion for hassle-free service for the position of Administrative Assistant - Operations at the Lindell facility in Las Vegas, NV.

 

General Responsibilities: 

Provides administrative support to the VP of Operations, including: preparing reports, spreadsheets and correspondence; answering and screening phone calls; scheduling and coordinating meeting arrangements; and filing.

Provides general administrative support for other managers in department.

Handles all ordering, scheduling, travel arrangements and general communications for department.

Serves as back up for receptionist position.

Records and transcribes meeting minutes for any requested meetings.

Maintains production schedule for Senior Operations Managers, Operation Managers and Operation Supervisors.

Performs data input for Integrated Operation Plan (IOP).

Assists the Business Services department as needed.

Assist at showsite as needed.

 

Education/Experience: 

High School diploma or GED required.

2-3 years administration experience preferred

Tradeshow experience helpful, but not necessary

 

Skills/Competencies:

Proficient in Microsoft Word, Excel, PowerPoint, Outlook and all office machines.  (fax, copier, printer)

Advanced spreadsheet skills very helpful. 

Familiarity with budgets, financial reports, and forecasting tools helpful.

Strengths should include people skills, phone etiquette, writing, proof reading, discretion, diplomacy, flexibility, common sense, organization, and resourcefulness.

 

Special Considerations: 

May require some nights and weekends dependent upon work levels. 

 

Give yourself the opportunity to grow with a progressive company offering excellent compensation and benefits.  To discover the advantages that come with industry leadership, apply on-line at