Administrative Assistant- Payroll/HR

Position Description: Assists department in carrying out various personnel programs and procedures for all employees.

Processes employee time records; transmits information to outsourced payroll system; distributes payroll information to employees.

Coordinates benefits administration through provider contacts and employee information including group health plans, unemployment reporting, workers compensation and employee stock plan.

Participates in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above); helps coordinate recruiting and use of temporary employees.

Assists with new employee orientations; administers pre-employment tests; conducts background checks.

Files EEO-1 annual report; maintains other records, reports and logs pertaining to applicant flow procedures.

Assists with reporting employee information to various regulatory agencies.

Assists in exit process for departing employees.

Assists in organizational training and development efforts.

Uses HRIS system to maintain records and compiles reports from database as needed.

Participates in administrative staff meetings and attends other meetings and seminars.

Helps to maintain employee directory.

Assists with employee relations efforts including birthdays, anniversaries, luncheons, parties and other events.

Performs other related duties as required and assigned.





Position Requirements:

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have working knowledge of ADP

Education and/or Experience: Associates or Bachelors degree in human resources, business or related field plus one to two years related experience, or equivalent combination of education and experience.

Language Skills: Ability to read, analyze and interpret business and human resource-related regulations, policies and procedures. Ability to write effective business correspondence. Ability to effectively present information and respond to questions from managers, employees and external parties including governmental agencies.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Certificates, Licenses, Registrations: NA

Other Skills and Abilities: Ability to effectively manage multiple projects simultaneously. Ability to remain calm and perform well under pressure. Good interpersonal skills required for communicating with employees and external parties.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up 10 pounds on a continuous basis. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is an office setting with moderate noise level.



Benefits:

Westaff offers a competitive benefits package, including: Health, Life, LTD, AD&D Insurance Coverage, Vacation, Holiday, Birthday and Sick Pay, 401(k) Savings Plan, Employee Stock Purchase Plan, Flexible Spending Accounts, Dependent Care, Medical Care, Employee Assistance Program, Educational Reimbursement, Credit Union Membership, Discounts to leisure attractions and services.

About Westaff:

With more than 57 years of practice, it's no wonder that Westaff has earned the reputation as one of the largest staffing companies in the country, and one of the most experienced. Our success has continued throughout the rest of the world, supplying business solutions in every major market in the UK, Australia and New Zealand.

Westaff is an Equal Opportunity Employer. AA M / F / D / V