Administrative Assistant-Prevention & Wellness

Today's healthcare industry -- dynamic and changing at a fast pace. Recruiting talented people can mean the difference between success or failure. At Blue Cross and Blue Shield of Massachusetts, our record of achievement represents a history of hiring the best people we can find, and then challenging them to excel. It's the kind of environment that enables us to give our best to the consumers we serve, and at the same time, work to the potential of those who work for us.

Administrative Assistant

Blue Cross Blue Shield of Massachusetts is an Equal Opportunity Employment/Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, or any other characteristics protected by law.


Position Summary
Key administrative position supporting a 20 member team with minimal direction to meet business needs in a busy and fast-paced environment.

Responsibilities

Oversee and administer over 20 contracts for the department, working with the Contract Administrator, to ensure vendor contracts and purchase orders are completed in a timely manner.

Process, track and submit all invoices and check requests to accounts payable for payment, and provide any follow up that is necessary.

Type documentation, prepare spreadsheets and generate reports using advanced personal computing and software packages.

Assemble and analyze confidential information and data, prepare reports, manuals, agendas, correspondence and memoranda.

Schedule interviews and conference calls with prospective candidates for employment within the Prevention and Wellness Department.

Administer Living Healthy Babies program in the LHB Coordinator absence, querying the Access database to identify pregnant members and to send appropriate materials


High school diploma or equivalent (GED)

Ability to work independently and manage multiple projects simultaneously

Ability to deal with many different work styles

Attention to detail

Advanced administrative assistant training or equivalent

4-6 years prior administrative assistant experience

Proficiency in personal computer operations, including Microsoft Office, Word, Excel, Access, and Visio.