Administrative Assistant/Receptionist

OVERVIEW

 

N.A.H., Inc. is a small specialty flooring construction company near East of downtown Houston.  We offer excellent benefits:  dental, paid vacation, personal days, and 401 (k) plan.

 

JOB DESCRIPTION

 

***PREVIOUS CONSTRUCTION OFFICE EXPERIENCE PREFERRED***

 

The Administrative Assistant/Receptionist position will provide administrative assistance to the Sales Department, Project Managers, Operations, and Accounting.  As well as maintaining the front desk duties.  Responsibilities include, but not limited to:

 

 

ADMINISTRATIVE ASSISTANT/RECEPTIONIST:

 Answer phones and greet visitors (must have pleasant phone voice)Maintain job filesUpdate all job listsHeavy data entryGeneral filing, faxing, & typingSchedule Fedex/UPS/courier delivery servicesOpen & distribute mail

 

 

FOR SALES DEPARTMENT/PROJECT MANAGERS:

 Process submittals, MSDS, & close-out packagesAssist in ordering product literature & product samples Type/fax bids, proposals, letters, & transmittals Order bid bonds Update reference lists & job progress list

 

 

FOR OPERATIONS:

 Assist with material/purchase orders Order & return safety videos Maintain employment packages for hiring Update employee list Collect current copies of material safety data sheets for packages

 

 

FOR ACCOUNTING:

 Complete credit applications Provide tax exemption certificates & W9s

 

 

 

SKILL REQUIREMENTS

 

Computer skills including knowledge of MS Office software packages.  Excellent verbal and written communication skills.

 

 

We are seeking an extremely organized, energetic, flexible and detail-oriented individual to join our team.