Administrative Assistant / Sr. Admin. Assistant (Trading)

Location: Houston, Texas, United States Shell Trading Services Company integrates a worldwide trading network with an unsurpassed global portfolio in crude oil, refined products, natural gas, electrical power and chemicals. As the world?s largest energy trading company, Shell Trading is a major business in the Shell Companies portfolio, leveraging scale, global reach, talent and financial strength to compete strongly and continue to grow in the evolving energy trading market.
 
This organization has the skill base, dedicated staff and international scope to capitalize on trading opportunities inherent in Shell's asset and market positions around the world. Member companies of the Shell Trading Network are located in North and South America, Asia, the Middle East and Europe.
 
Shell Trading Services Company is currently seeking an Administrative Assistant / Sr. Administrative Assistant for its Houston, Texas location.

Responsibilities:
In this position, you will be responsible for providing administrative support to the STUSCo commercial groups including Crude Trading, Products Trading, Risk Control, and Commercial Operations.
 
Key accountabilities include:
- Maintaining and distributing contact lists / directories
- Arranging conference calls
- Preparing, processing for release and disseminate correspondence, including letters, documents, packages, etc
- Making travel arrangements for department employees as required, including ticketing, accommodations, and ground transportation
- Maintaining and distributing vacation/absence reports for assigned groups in Shell People
- Creating and/or editing presentations, spreadsheets and other documents, as required
- Preparing and/or consolidating department adminsitrative reports, such as status reports, as required
- Maintaining department administrative files
- Scheduling meetings, including special events
- Reviewing invoices for accuracy, code and process via eCap, submit to Accounting for payment; follow-up where necessary
- Providing support to department in preparation and filing of Expense Reports
- Managing procurement and distribution of office supplies
- Providing onboarding support for new hires (permanent and contractor)
- Maintaining Office Emergency Action Plans for supported groups
- Working with a team of three other administrative support staff to ensure proper coverage of commercial groups

Requirements:
To be considered for this position, you must posses a previous experience in an administrative support role.
 
Additional Requirements:
- Self-starter exhibiting creativity in solving problems
- Excellent communication skills
- Strong organizational skills
- Ability to manage competing demands through multitasking
- Accuracy and timeliness in work product
 
In addition to the tasks outlined in this job description, you may be assigned other responsibilities as needed. The Shell Group of companies offers an outstanding benefits package. In order to be considered for this position, you must complete an online candidate profile. No phone inquiries will be accepted.
 
Shell Companies in the U.S. are equal opportunity employers.


Application Deadline: Sunday, August 20, 2006