Administrative Assistant for Finance/Human Resources Department

Position Description

Administrative Assistant for Finance/Human Resources Department

Non-Exempt Position

Grant funded

ROLE:

Reports to the Director of Finance and Human Resources.  Provides clerical support to the Accounting and Human Resources department.  Assists in maintaining files and records. Provides general clerical and accounting support to Director of Finance and Human Resources. 

RESPONSIBILITIES:

 Assists in maintaining accurate filing systems and updates them regularly. Provides phone/reception support.Assists with clerical accounting duties; copying, filing and creation of office forms.Assists with accounts payable.Assists in maintaining and updating documentation tracking systems and databases.Prepares documents and composes routine correspondence.Assists in distribution of petty cash.Performs miscellaneous job-related duties as assigned.

 

REQUIRED QUALIFICATIONS:

 Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals in a diverse environment.Data management and tracking skills.Ability to maintain high accuracy and work quality standards.Ability to create, compose, and edit written materials.Skill in the use of personal computers and related software applications.Ability to work effectively in a team environment.Ability to accurately enter and manage sensitive computer data and manual records.Demonstrated ability to maintain confidentiality.High school diploma or GED with at least 3 years work experience that can be demonstrated to be applicable to the duties listed in the job description.Accounting/bookkeeping experience.

 

DESIRED QUALIFICATIONS:

 Experience with Quick Books.Knowledge of and/or experience in working with diverse populations.  Knowledge of innovative uses of technology in educational environments.  Bilingual writing and speaking skills.