Administrative Assistant in Debt Capital Markets

Department Description:
The Global Markets & Investment Banking group (GMI) provides investment banking, equity, debt, and capital markets services to corporations, governments, and institutional investors around the world. By applying market intelligence and integrating global resources, GMI creates innovative client solutions and complete relationships with a singular focus: preeminent client performance.Brief Description:
The Debt Capital Markets team is looking for an administrative assistant who will provide fully comprehensive secretarial/administrative support to bankers at all levels to maximize banker productivity and client service quality. Job Responsibilities:


? Interact with bankers at all levels, executive management, support staff, and clients with strictest confidence, professionalism and respect



? Manage bankers' schedules and calendars

o  Schedule meetings and conference/video calls

o  Reserve conference rooms, reserve food/refreshments (if necessary)

o  Coordinate meeting materials, prepare and distribute agendas

o  Locate and/or track bankers and be able to contact them

 

? Utilize Merrill Lynch technology systems to:

o  Organize and coordinate domestic/international travel, provide itineraries, and reconfirm reservations

o  Process expenses and respond to late payment reminders and discrepancies

o  Track location of banker?s whereabouts and client calling activities for tax and internal reporting purposes

 

? Provide assistance to bankers with editing presentations and documents when needed

 

? Provide administrative and organizational support for bankers at all levels

o  Establish and maintain files

o  Fax and photocopy documents as needed

o  Order and organize office suppliesQualifications:


? Professional, positive attitude and demeanor

? Team Player

? Has good judgment, recognizes urgency and takes appropriate action; maintains confidentiality

? Strong work ethic, punctual, takes initiative and is a self starter and proactive thinker who has the ability to work with limited supervision

? Excellent verbal/written communication and strong interpersonal skills; Excellent phone etiquette  

? Detail oriented

? Ability to multi-task, work calmly and efficiently in a highly visible fast-paced environment

? Proficient in Microsoft Outlook, Word

 

Education/Experience:

 

? Associates degree preferred but not required

? Trading Floor experience a plus


Please register and apply using this link : Merrill Lynch Careers