Administrative Assistant in North Houston

Summary:  Reporting to the Vice President, General Counsel and Board Secretary, the

Administrative Assistant will support the Legal and Compliance staff with administrative and clerical responsibilities.

 

Essential Functions

 Effectively input/maintain contract date and scan/upload electronic copies of sales contracts into department databases; Coordinate and administrate the purchase & sales contracts for accurate and timely updates;  Work with Procurement and Sales teams to expedite all renewals on purchase & sales contracts on a routine basisAccurately keep files for Legal and Compliance records, including Board meeting minutesParticipate/assist in the set up / servicing of compliance presentations, meetings, trainings, etc. to include room set up, invitations, schedules, and materials for internal and external attendeesAssist with the administrative needs of legal and compliance departments including, copying, scanning, faxing, maintaining filing system, electronic transmission of data to PDF files, power point presentations, setting appointments, travel and expense reports, and manage department office suppliesWill maintain department budget and work with Finance personnel as necessary to obtain legal budget data

 

 

Education

  Required:  High School diploma or equivalent

  Preferred:  Bachelor?s Degree

 

Experience/Skills

Required:  Minimum three years experience working as an administrative assistant in a corporate setting; MS Office, including Outlook, and PowerPoint

 

Preferred:  Visio; Advanced MS Access, SAP experience utilizing expense report management; Experience dealing with Board members, executive committees, and outside legal advisors