Administrative Assistant in Strategy & Development for GMI

Department Description:


 Brief Description:


Merrill Lynch is seeking a candidate to serve as an Administrative Assistant in New York.  The position requires a strong candidate with superior efficiency, work style and professionalism to support a Managing Director and team of 6 in the Corporate Strategy and Business Group.  Candidate must have the ability to interface with senior executives in a fast paced environment.  Should be proficient in Microsoft Word, Outlook, Excel and PowerPoint.  **Please note hours are from 8am-5pm**Job Responsibilities:
Work proactively to support a Managing Director (MD) and team of 6 in the Corporate Strategy and Business Group.  Develop an understanding of organizational structure and functions, in particular systems and processes utilized firm-wide by admin assistant and secretaries as well as be able to address questions and assist on projects as neededComplex calendar maintenanceInternational & domestic travel arrangements Process expense reports on a timely basis for both the MD and team; correspond with accounts payable management on all requests to complete transactionAssist in creating and editing PowerPoint presentations as neededAssist in creating various spreadsheets in Excel, (including the creation charts & graphs)Handling telephone calls (responding, screening, and delegating calls, as appropriate)Establishing and maintaining files; Coordinating conference calls and meetings; Sorting and distributing of mail and faxes, as needed; Ordering office supplies and processing invoicesAct as liaison between department and building facilities management, technology teams, etcBuild and maintain relationships with all work related personnelInteraction with all levels of executive management, support staff, clients, etc. with strictest confidence, professionalism and respectQualifications:
Professional positive attitude and appearance Articulate - excellent verbal and written communication skills Excellent phone etiquette Ambitious and assertiveSelf-guidedAbility to work independently with strong administrative/problem solving skills Highly organized and able to prioritize Ability to multi-task in a highly visible fast-paced, team-oriented environment Attention to detail Ability to interface with all levels of Executive Management Ability to handle confidential matters and information Proficient in Microsoft Outlook, Word, Excel. PowerPoint is a plus


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