Administrative Assistant- part time

American Century is recognized as a premier investment manager, and as an employer of choice by numerous outside sources including FORTUNE magazine. For over four decades, American Century has been a leader in investment performance, service, and innovation, taking pride in its efforts to build long-term customer relationships. Explore career opportunities with American Century.



Summary:
The primary responsibility of the Administrative Assistant is to provide administrative support to a team and/or department.

 

Major Responsibilities:
1. General Administrative duties: This includes filing, copying, faxing, ordering supplies, processing mail & FEDEX packages, answering phones, submitting FIX request, submitting equipment request, arranging courier service, and drafting basic correspondence. (20%)
2. Calendar Management:  This includes managing calendars for 1 or more executives. Make travel arrangements as needed.  (20%)
3. Meeting Planning: This includes scheduling meetings (internal only), creating and copying meeting handouts, taking minutes, reserving conference rooms, and ordering food (as needed). (20%)
4. Reporting/Presentations: This includes creating basic presentations and running standardized reports.  (20%)
5. Room reservations: Be the point of contact to reserve specified private conference rooms. (5%)
  6 Other Misc. Support:  This includes entering time updates for staff, enrolling  individuals in training classes/conferences (internal or external), entering online  Travel & Expense statements & reconciliation, credit card reconciliation (Visa,  AMEX, etc.), distribute mass mailings, special projects (as needed), and other duties as assigned. (15%)




Education & Experience:
Required: ?High School Diploma/GED
 ? Type 45 wpm or higher
 ? Computer Skills/Proficient in MS applications
 ? Customer Service experience
Preferred: ?1 yr of administrative experience


 


Working Conditions:
Normal office environment
30 Hours per week
7:00 a.m. to 1:30 p.m. Monday through Friday.