Administrative Office Assistant

PROVIDENCE PAINT COMPANY is a commercial paint contractor with an opportunity for a full-time administrative Office Assistant.

 

Job Purpose:

Effectively provide administrative support to project management team and office staff.



Job Duties:

* Prepares construction bid schedule and accurate ordering of related plans.
 

* Responds in a timely manner to bid requests and preparation of bid files.


* Accurate preparation of proposals in standardized format by using Microsoft Word.

* Maintains bid schedule for Upcoming and Outgoing bids.
 

* Responsible for accurate documentation of daily work orders for scheduling purposes.
 

* Responsible for coordination of product submittals with project management team.

 

* Accurate coding of daily job cost related forms.

 

* Effectively coordinates stock orders with warehouse manager.

 

* Responsible for maintaining logs by using Microsoft Excel.

 

* Responsible for coordinating and documenting receiving of special order materials with warehouse personnel.

 

* Accurate filing of job related items and record keeping.

 

* Serve as back up to Receptionist for telephone support.

 

* Contributes to team effort by accomplishing related results as needed.



Skills/Qualifications:

Accurate Bid Document Preparation, Efficient in Microsoft Word and Excel, Ability to Manage and Prioritize Duties , Multi Task Oriented, Decision Making, Teamwork, Documentation Skills, Quality Focus

 

Visit us at www. providencepaint.com for an insight to our company.