Administrative Secretary I- Residency Program-Full Time 8AM to 4:30PM

Nemours owns and operates the Alfred I. duPont Hospital for Children in Wilmington, DE, as well as four major Children's specialty centers in Wilmington, Jacksonville, Orlando, and Pensacola.

The Alfred I. duPont Hospital for Children, with a long-established and excellent reputation in pediatric health care, draws a broadly diverse patient population. The hospital, supported in part through an endowment from the Nemours Foundation, continues to grow both regionally and nationally and is the tertiary care center for pediatrics within the Jefferson Health System.

The Residency Program, located within the Hospital, is seeking the right candidate for an Administrative Secretary . The schedule for this position will be Monday through Friday from 8:00am to 4:30pm.

PRIMARY FUNCTION:

 

The Administrative Secretary I will provide secretarial support to the Residency Program Coordinator.  Provide cross coverage/support for the Residency Program Coordinator; (Vice Chairman of Pediatrics; Residency Program Director; Associate Program Director, Administration Director, Business Manager, and Chief Residents) and other departments as needed. Responsible for participation in departmental and hospital programs for Quality Assessment and Improvement, identifying opportunities to improve services, making recommendations and implementing actions as appropriate and consistent with the goals of the Nemours Foundation.

 

 ESSENTIAL RESPONSIBILITIES:

? Provides secretarial support to the Residency Program Coordinator.

? Maintains calendars; coordinates meetings both routine & urgent.

? Attends meetings, prepares agendas, transcribes and distributes minutes.

? Maintains strict confidentiality with regard to house staff, department and hospital information.

? Defines and carries out division, department and institutional procedures and polices as pertinent to department office operations.

? Order supplies.

? Assist with off service residents - request logins, set up training, assign pagers. 

? Helps maintain Pulse website to include Duty hour tracking; announcements

? Maintains GME Toolkit which involves tracking and maintaining evaluations, procedures, and conference attendance.

? Schedules biannual feedback sessions for residents ? obtains paperwork necessary for review.

? Requests and tracks evaluations both for and from residents; distributes department evaluations quarterly.

? Produces block assignment ?snapshot? schedules, teaching calendar, pager listing and distributes accordingly.

? Tracks attendance of residents at required teaching conferences.

? Maintains and orders supplies using Lawson and/or Staples.

? Maintains office equipment to include supplies, repairs, troubleshooting

? Provides assistance to residents for away elective rotations to include any GME requirements, forms and letters of approval.

? Orders food for morning report, noon conferences, recruitment lunches and other meetings as needed; pick up and return carts, trays for such.

? Monitors videoconferencing and works with Videoconference personnel to troubleshoot as necessary.

? Assigns meal tickets for night shift.

? Types Legal Briefs for the Program Director.

? Prepares and types correspondence as requested.

? Processes all incoming and outgoing mail.

? Performs related duties as assigned.

 

 POSITION QUALIFICATIONS:

 I. Education, Training and Experience

 

? High school graduate or equivalent.

? Minimum of 3 years of administrative support (secretarial) experience; performs duties at a responsible level.

? Knowledge of house staff practices & policies.

? Advanced knowledge of computer programs preferred.

 

 
Nemours is committed to focusing on the best qualified applicants for our openings. To ensure that they receive the attention and consideration they deserve, we require that all persons interested in a position with Nemours complete all of the following steps in our standard application procedure. Please note that you will not be considered an applicant unless you comply with each and every step. These steps include meeting specific technical requirements as outlined in job description, filling out an application for a specific position, and having the minimum years of experience as outlined. Due to the volume of applications, we are unable to verify receipt of applications and/or resumes. If you are selected for an interview, one of our recruiters will contact you immediately. Thank you.