Administrative Secretary II

Position available for a highly motivated individual to help support the BWH Genetics Division, a very successful academic research unit of 8 faculty located at the HMS New Research Building at Brigham & Women's Hospital.  Individual would work closely with faculty and with 4 other administrative staff.  Duties include administrative functions supporting all division laboratories (ordering, grant accounting and financial and correspondence) as well as management of a variety of special projects involving coordination of meetings and helping to prepare meeting materials.  Outstanding typing, computer and organizational skills essential. 
1. Responsible for general lab administrative assistance.  Maintain division lab inventories and place orders on a daily basis.  Receive equipment, laboratory and general supplies for the labs and division and coordinate distribution to the appropriate area.  Organize inventory system for division group purchases and track usage, reporting information on a regular basis to the financial manager.  Troubleshoot any problems in the ordering system, 'Ebuy' and correct them to ensure proper delivery and accounting of grant expenditures.
2. Assist laboratories with general equipment maintenance. Possess a strong understanding of work at the bench and is able to troubleshoot equipment repair as well as preventative maintenance.
3. Assist Division Manager with daily operations of the laboratories including such things as organizing logistics and schedule for Genetics Division floor meetings, conducting basic library research, scheduling of Environmental Health and Safety training, etc.