Area Coordinator

Pinkerton Government Services, Inc. is a specialty services company dedicated solely to providing security and fire services for government contractors and agencies of the government that require regulated services. (www.pgs-usa.com)


This position will serve as a confidential administrator for the Area Vice-President (RVP) and another executive. Will need to carry out diverse administrative duties and implement organizational polices and procedures. Primary responsibility will include serving as the region coordinator for the AVP. Serve as the liaison between the region office and corporate support offices as well as branch management personnel throughout the eastern region.


All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policy and procedures. Including:

- Assists Area Vice President in communications to improve flow of information to area and client base. Tracks and updates client lists, management contact list, office contact list, and magazine distribution lists.

- Performs payroll data entry for branch and area level management and support personnel. Ensures all forms of paid leave are recorded accurately.

- Performs Accounts Payables and expense report processing for Area and support personnel. Analyzes financial reports and interfaces with corporate support to ensure payments and accurately processed and costs are properly justified.

- Coordinates and participates in financial WEB conferences as requested.

- Schedules meetings and conferences and assists with travel reservations, hospitality functions, event planning, and catering.

- Performs a variety of administrative support functions as assigned, including word processing, data entry, completion of forms, filing, ordering supplies, and maintaining office equipment.

- Assists in FSO duties and government clearance process as assigned. Compiles proxy agreement quarterly visit reports and assists with the development of annual DSS report and NISPOM training.

- Compiles state/city board security application materials as requested.

- Provides administrative support for quarterly Board of Directors meetings, and National Account Management functions as assigned.


Qualifications:

High School Diploma or G.E.D.
-5+ years of administrative experience
-Office management experience
-Project management experience
-NISPOM experience a plus!


Competencies:

-Ability to write reports, business correspondence and reports in a clear and concise manner
-Demonstrated proficiency in office productivity software including Word, Excel and PowerPoint
-Thorough knowledge of standard office procedures and practices
-Ability to read, analyze and interpret various internal and external documents and reports
-Ability to analyze a variety of types of data and develop recommendations and solutions
-Knowledge of basic bookkeeping
-Ability to manage multiple assignments concurrently
-Courteous phone manner
-Strong customer service and results orientation


Interested candidates should submit resume, cover letter, and salary requirements for consideration to: daniel.borichevsky@pgsusa.com

DCJS #11-2919

EOE M/F/D/V