Bilingual (Japanese/English) Executive Assistant

Responsibilities include:

Manage president?s schedule, keep meetings and work sessions on schedule, ensure deadlines are met.

Take ownership to control and monitor all correspondence sent to and from president?s office to ensure accuracy and timelines are met.

Manage phone calls, messages and corporate information flow.

Demonstrates flexibility and creativity in managing travel, meetings, conference calls involving multiple participants, and arrangements associated with visitors.

Anticipate needs and create solutions that optimize productivity.

Compose moderate to complex correspondence, reports, and presentations.

Perform role as liaison by coordinating and communicating with president?s staff on various issues, i.e. meeting arrangements, gathering data for reports, etc.

Respond as appropriate in absence of President and ensure staff is advised for required information.

Other duties as assigned.



Qualifications:

Bachelor?s degree or equivalent in work experience.

10 years administrative/secretarial experience with a minimum of 5 years supporting executives.

Ability to read, write, and speak Japanese and English fluently.

Eye for good visual presentation of material in graphically clean organized style.

Thorough knowledge and proficiency of MSoffice, and skilled in use of Excel and Powerpoint.

Capacity to handle multiple tasks simultaneously, prioritizes, meets deadlines, and anticipates needs.

Possess high level of interpersonal skills to handle sensitive and confidential situations.

Knowledge of the regional communities helpful.