Billing Coordinator/Administrative Assistant

Billing Coordinator/Administrative Assistant

Part-Time (25-30 hours/week) 

 

Description -  The successful candidate will have responsibility for billing and provide administrative needs to the administration department of a 12 attorney law firm, which also employs 16 paraprofessional and support staff members.  The firm is located at the Four Corners in downtown Rochester, and engages in the general practice of law across multiple specialty areas, including business and commercial, estate planning and administration, civil litigation, bankruptcy, real estate and municipal law.  The firm?s Billing Coordinator/Administrative Assistant reports to The Director of Operations on a daily basis and works closely with the Accounting Manager.

 

Desired skill set and background



 

1.  Background in accounting desirable

2.  Solid  administrative skills

3.  Excellent organizational and communications skills (written and verbal)

4.  Excellent people skills

5.  Team oriented

 

Daily/Weekly/Monthly

 

Bill preparation from WIP requests (all edits, adjustments and postings (150-300 monthly)Work with the Accounting Manager to identify problem accounts, monitor payment plansClose file within TABS and ICE and write off time, expenses and advances per attorney requestAttorney lunch ordering and set-upSwitchboard duties for an assigned period of time dailyMaintain marketing databaseAdministrative support to The Director of OperationsEnter fax sheets into TABS for billingRun pre-update bill reports and update statementsServe as back-up to rotate back-up tapes for server computer Serve as back-up to wake up Partner?s Desk computerBack-up A/P and A/R in Accounting Manager?s absenceProvide back up to the Equipment and Facilities Coordinator for supply monitoring, ordering and vendor interfaceDaily mail sortBack up coverage for other admin tasks as necessaryCreation of physical new client files and distribute

 

**Pro-rated benefits

**Nice work environment