Bookkeeper/ Administrative Assistant

Job Purpose:

Conserves employer's time by maintaining calendars; managing communication and visitors; arranging for activities and services; keeping information confidential.



Duties:

* Maintains employer's calendar by setting, monitoring, and confirming appointments; reminding employer of schedules; preparing visitors; developing itineraries.



* Protects employer's time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.



* Arranges activities and services by identifying and clarifying needs and desires; researching options; making reservations for dining, travel, lodging, entertainment, rentals, gifts, sporting events, couriers, medical services; scheduling and supervising home entertainment scheduling, parties, dinners, maintenance, housekeepers; running errands; shopping for necessities and gifts.

* Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked.


 

* Provides secretarial services by drafting correspondence; transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics; establishing and maintaining files and records; collecting and analyzing information; preparing reports.


 

* Maintains employer's privacy by keeping information confidential.


 

* Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

 

* Coordinate all aspects of Real Estate Closings including, loan documents, insurance & repairs. Manage property maintenance and lease agreements for rental investments.

 

* Management of Vendor payments and expense management.



Skills/Qualifications:

Scheduling, Travel Logistics, Typing, Planning, Informing Others, Phone Skills, Verbal Communication, Written Communication, Confidentiality, Handles Pressure, Listening.

 

*Must have knowledge of Quick Books, MS Office and a background of bookkeeping and Real Estate management. Must have reliable transportation and be available nights and weekends if needed.