CAI - Administrative Assistant

Citigroup's story is well known - the first financial services company in the United States to bring together banking, insurance, investments and e-commerce, under one-umbrella. Our major brands are Citibank, CitiFinancial, Primerica, and Salomon Smith Barney. Citigroup's 270,000 employees manage 190 million customer accounts across more than 100 countries. As one of the largest financial services companies in the world, Citigroup is diverse and expansive - globally, ethnically and intellectually. We are proud to be recognized as one of the 100 Best Companies for Working Mothers (Working Mother Magazine) and one of the top US Companies for Asians, Blacks and Hispanics (Fortune Magazine). Citigroup is a company for people who want to make a difference, and who thrive in an environment of change, challenge and competition. Citigroup is an Equal Opportunity Employer M/F/D/V.



As part of its ongoing strategy to attract and retain the best talent, the Citigroup Private Equity group is seeking an Administrative Assistant. Position requires a mature, self-starter with a strong work ethic and an enthusiastic team player.  This role operates within a dynamic and extremely fast-paced environment where excellent verbal and written communication skills and attention to detail are essential.

 

Under limited supervision, the Administrative Assistant will provide secretarial and administrative support for multiple individuals, typically one senior level and four to five mid-level investment professionals. Duties are more complex and confidential in nature requiring a greater use of discretion.  At this level, individuals typically follow and apply established company and departmental policies, procedures and standards. In special situations, the individual will need to analyze facts and evaluate different courses of action using a high level of independent judgment. Individuals in this position have regular contact/communication with high-level internal management, clients, industry officials and senior management in other firms.

 

Essential Duties and Responsibilities:

 

? Maintaining daily appointment calendars and coordinating meetings

? Screening telephone calls and greeting visitors

? Composing and preparing internal/external correspondence

? Maintaining, answering, and routing correspondence not requiring manager's attention

? Mailings to various committees

? Coordinating travel arrangements

? Preparing travel expense statements

? Assisting in the preparation & distribution of client presentation books

? Assisting with special projects

? Handling confidential company and employee information such as employee time cards/attendance records, personal matters (vacations, bills, medical claims, etc.)

?Creating and maintaining files of manager's correspondence, records, etc.; assisting and/or filling in for other support staff; photocopying and faxing materials and performing other related duties as requested.  Assisting group head’s assistant with routine tasks, i.e., photocopying, greeting guests, mailings, etc.



 

? Undergraduate degree preferred

? Excellent PC skills (Outlook, Word, Excel)

? Ability to prioritize and coordinate diverse assignments

? Ability to handle special projects as assigned

? Strong interpersonal skills

? Professional and corporate demeanor

? Ability to maintain composure under pressure

? Must be proactive