CBS Administrative Assistant

Description: Position Summary: Under minimal supervision, assists the Cox Business Services Vice President and Department Directors/Managers by performing a wide range of administrative and managerial duties. Candidate must exercise independent judgment, strong communications skills and discretion related to the day-to-day operation of the business. The role is ultimately responsible for ensuring consistent flow of information within the CBS group and coordinates projects/activities with other Senior Team leaders, Corporate leaders, Direct Reports as well as customers, community leaders, and participatory organizations.

Position Function:

1. Conducts formal interaction on behalf of the VP with System, Corporate personnel, other Cox systems, local government officials, regulators, businesses, and employees by exercising considerable discretion. Handles requests for appointments and telephone calls by using initiative when appropriate.
2. Coordinate agenda, location, and all details for regular and special meetings/functions. Secures requested information and compiles reports and studies. Takes or transcribes confidential dictation, types, proofreads, and files a variety of correspondence, tables, reports, visual aids and presentations
3. Assists CBS Vice President in maximizing efforts by executing special administrative assignments requiring research, problem solving and judgment related to the management of the business and affiliate relationships
4. Facilitates workflow by organizing, prioritizing and summarizing incoming material needing attention; handles all correspondence not requiring the personal attention of superior; composes correspondence and furnishes information, at the request of the Vice President, to a wide range of contacts. Also coordinates and supports various Business Services events and customer appreciation activities as assigned by the Vice President.
5. Manage, receive, and distribute departments or floors supply requests and packages. Maintains stock in supply closets
6. Manages bills/invoices and expenses for department and forwards to accounting for processing and accruals.
7. Maintains a safe work environment and complies with all Cox safety policies.
8. Performs all other duties as assigned by supervisor and may require occasional overtime on short notice.

Qualifications:
*High School diploma or equivalent required. Associate's Degree preferred.
*Requires a minimum of 3-5 years' experience in an Administrative Assistant capacity, preferably supporting senior management-level personnel.
*Requires experience and proficiency with Windows, Word, Excel, Outlook and PowerPoint.
*Requires knowledge of company policy, organization and a high level of technical skills.
*Excellent organizational skills.
*Advanced writing, composition and grammatical skills.
*Able to communicate effectively using verbal and active listening communication skills.
*Effective interpersonal skills suitable for interacting with various departments, system personnel and all levels of management.
*Must have the ability to be flexible, a self-starter and be able to work under pressure to meet deadlines.
*Bilingual English/Spanish a plus.

Salary/Benefits: Salary commensurate with experience


Job Location: West Warwick, RI

Job Number: 015784

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