CFO Groups - Administrative Assistant/Project Specialist

Citigroup's story is well known - the first financial services company in the United States to bring together banking, insurance, investments and e-commerce, under one-umbrella. Our major brands are Citibank, CitiFinancial, Primerica, and Salomon Smith Barney. Citigroup's 270,000 employees manage 190 million customer accounts across more than 100 countries. As one of the largest financial services companies in the world, Citigroup is diverse and expansive - globally, ethnically and intellectually. We are proud to be recognized as one of the 100 Best Companies for Working Mothers (Working Mother Magazine) and one of the top US Companies for Asians, Blacks and Hispanics (Fortune Magazine). Citigroup is a company for people who want to make a difference, and who thrive in an environment of change, challenge and competition. Citigroup is an Equal Opportunity Employer M/F/D/V.



Seeking Administrative Assistant and Project Specialist for the Global Legal Administration team in Citigroup's Tampa office.  The position is highly visible and requires an individual with the ability to interact with all levels of management, around the globe, in coordinating support of the GLA Tampa management team and their client base.  The position provides administrative and project support, and requires a strong skill-set and experience: 

 Prioritize incoming information and/or appointments.  Open/sort mail for Global Legal Administration team and forward to others when necessary.  Coordinate meeting requests and calendars as directed. Handle special projects and act as a back up for Billing Compliance operations. Complete travel arrangements and expense reports on an as needed basis. Prepare and compile meeting agendas and presentation documents using Microsoft Office products.  Position requires extensive use of Microsoft PowerPoint in the creation of presentations and the use of Microsoft Excel and Word in the creation or modification of spreadsheets, letters, and other documents. Handle ordering and inventory of office products.  Reconcile expenses and invoices. Prepare and track various new and recurring reports. Assist staff and perform other related duties on an ad-hoc basis, including human resources and benefits communications, time keeping, monitoring computer/telecommunication issues, etc.

 

 



* B.A./B.S. Required

* Minimum of seven years experience as an Administrative Assistant in a fast paced, culturally and functionally diverse environment.

* Finance and/or legal services experience is preferred. 

* Fluency in Spanish preferred.

* Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet), including use of online systems and work tools (e.g., online ordering of supplies, online travel &

  expenses, online payment systems, etc.).

* Strong grammar and composition skills to draft communications and other documents.

* Highly attentive to detail, follow-up and organization skills.

* Exercises excellent professional judgment in the handling of all confidential issues and information (note: this is of the utmost importance due to the sensitive nature of the information that will be handled).

* Ability to communicate and interact with internal and external clients in a clear, positive, and constructive manner.

* Ability to handle multiple tasks, simultaneously.

* Proactive individual with a strong sense of urgency, adaptability, flexibility, and resourcefulness.

* Ability to exercise good independent judgment.

* Flexibility to work overtime.