Commercial Support Administrator

ALSTOM Power, Inc., a global leader and provider of power generation engineering, products, and services, is seeking a Commercial Support Administrator for its Contracts and Legal Department.  The individual will create and maintain electronic and hardcopy customer contract files and a filing system for legal documents based at our Midlothian, VA location.

 

Basic Functions

? Responsible for creating and maintaining electronic and hardcopy customer contract files and a filing system for legal documents of the Region 1 Services Business as it relates to Richmond operations;

? Responsible for maintaining a legal document tracking and retrieval system (i.e. establishing system to retrieve documents by internal number and/or customer name and other identifying variables);

? Assist with preparing final contract and other legal documentation and arranging for signatures by all parties;

? Responsible for creating and maintaining customer commercial and negotiation files;

? Responsible for reviewing, completing and centrally filing miscellaneous forms and questionnaires relating to the company?s corporate status, financials, safety and experience rating, licensing status, trade references, bank references and other customer-required information;

? Responsible for administering and tracking requests and applications for surety bonds and other financial security, including follow-up, as necessary, with internal clients, corporate Treasury and outside insurance brokers;

? Assist with handling miscellaneous requests from internal clients and in-house lawyers and otherwise addressing miscellaneous commercial and legal matters (e.g. internal document research and retrieval, etc.).

? Must be a self-starter and work independently and efficiency a must.

 

Essential Functions

The essential functions of the job include, but are not limited to, the following (may perform other functions that may be assigned):

 

? The ability to handle highly confidential data and information with discretion is a must.

? The person qualified for this position must have demonstrated success in general office management.

? The person qualified for this position must be organized, a team player, have a positive attitude, a can-do approach to problem solving, and a self-starter or one who needs little supervision.

? Experience in the construction and/or energy industry is a plus.

? The person qualified for this position must be organized, a team player, have a positive attitude, a can-do approach to problem solving, and a self-starter or one who needs little supervision.

 

Associate Qualifications

Education

The person qualified to perform this job shall have graduated from high school or its equivalent and have a minimum of three (3) years experience with working with filing systems and have a general understanding of technical terminology and legal documents, legal process and legal terminology and have exposure to commercial transactions. A bachelor?s degree or its equivalent is a plus and will substitute for one (1) year of experience.

 

Skills/Experience:

Intermediate or advanced knowledge of Microsoft Excel, PowerPoint and Word; Access, Lotus Notes, JD Edwards

 

In accordance with federal regulation defining Internet Applicant, you are requested to provide the following self-identification information.  The information you provide below will not be considered in the evaluation of your qualifications for employment.

 

Self -Identification

Gender: Please specify Male or Female

Race/Ethnicity: Please specify one of the following:

Black (not Hispanic origin)

White (not Hispanic origin)

Hispanic

Asian or Pacific Islander

American Indian or Alaskan Native

I decline to Self-Identify

 

Providing the above self-identification is voluntary, but if you choose not to self-identify as requested above, please state that you have purposefully declined to provide it.

 

Salary requirements MUST be stated with your reply.

 ALSTOM is an Equal Opportunity Employer