Contracts File Clerk (11198)

"aQuantive, Inc. (NASDAQ: AQNT) is the parent company of one of the industry?s most successful families of digital marketing companies. Together, the aQuantive family enables marketers to reach one of the fastest growing markets in the world: the online customer. Through our individual businesses?Avenue A | Razorfish, Atlas and DRIVEpm?aQuantive leverages the power of digital marketing services and technologies to drive measurable results for our clients."

The Contract File Clerk serves as the primary point of contact through which the aQuantive business units submit client contracts for legal review and approval. The Contract File Clerk accepts submissions of draft client contracts and routes the contracts for legal and finance review and approval. The Contract File Clerk tracks the approval status of submitted contracts, updates business units on contract status, manages and communicates to business units the approvals of, or revisions to, contracts, and ensures return of signed contracts from clients. The Contract File Clerk is also responsible for maintaining contracts in an on-line database and paper files. As time permits, the Contract File Clerk will also provide administrative support to the Legal and Privacy Department.

The ideal candidate will have strong attention to detail, excellent quantitative and problem solving skills, advanced proficiency using Microsoft Office Suite products and superior writing skills.

Core Duties/Responsibilities:

Tracking the submission of contracts by the business department for legal and finance review; coordinating legal and finance approvals of, and changes to, contracts; maintaining spreadsheets tracking status of legal and finance approvals. Ensuring return of signed contracts from clients. Updating and maintaining the internal contracts database with electronic copies of signed contracts. Maintaining the hardcopy files of contracts for the legal department, including filing activities and managing the organization of the Legal Department's documents. Developing and implementing various standardized processes and procedures, which increase the ability of the Legal Department to effectively manage the volume of transactions Communicating with company employees in various offices to track, validate and respond to contract related requests in a timely fashion Assisting in the creation and maintenance of training materials, policy documents, and other written materials. Assisting with general administrative support of the Legal Department

Requirements:

Strong writing skills Highly effective interpersonal communication skills Exceptional organizational skills Ability to prioritize, multi-task and meet strict deadlines Good work ethic with initiative and motivation PC proficiency, including Word, Excel, PowerPoint and Outlook Excellent problem solving skills Must be a self-starter with the ability to work independently