Coordinator, Research and Government Affairs

JOB TITLE:  Coordinator, Research and Government Affairs

 

Location:  El Segundo, CA

Effective Date:  August 1, 2006

Reports To:  Director of Research and Scientific Affairs

 

General Purpose:  The Coordinator will primarily be responsible for ensuring optimal effectiveness of the Director of Research, maintaining a functional and efficient office environment and providing administrative support to the Director of Government Affairs and the Policy Analyst (as needed).  The desired candidate will bring outstanding attention to detail and consistency, the eagerness to excel in all responsibilities listed below, and the capability to grow their role within the department and PanCAN.  A desired personal quality is that this person will be committed and interested in growing a grassroots citizens? voice for pancreatic cancer patients, their families, and our research community.

 

Responsibilities/Duties:  Essential functions of the job are denoted by an asterisk.  Other duties may be assigned.  Please note that the essential functions may vary depending upon department size, organizational structure and/or geographic location.  Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

 

Executive Support for Director of Research and Scientific Affairs

  Manage Director?s calendar and schedule meetings.

Prepare Director for internal and external meetings (arrange travel, organize conference calls, prepare meeting agendas and documents)

Support meetings and conferences (coordinate meeting logistics, record and distribute minutes, prepare meeting agendas and documents, work with Sr Manager of Events, if needed, to coordinate amenities)

Prepare and manage print and e-mail correspondence

  Produce and track lists for Director

  Coordinate special projects for Director (as needed)

  Answer phone and provide phone support when Director is traveling

  Open and prioritize mail

 

Support for Research and Scientific Affairs Department

Assist Director of Government Affairs with special projects (PanCAN Lobby Day, Advocate Communication), and mail supplies and materials as needed to DC address

  Assist Policy Analyst on specific projects (as needed)

 

 Administrative Support

Perform database functions (help maintain current data, especially for advocate sections of Raiser?s Edge and CapWiz), perform data entry (advocates and new contacts in research and medicine into Raiser?s Edge)

Respond to requests for information and materials from staff, researchers and scientists, and supporters as needed

Remain available to take on special projects and events

Process expense reports for Director

Create trip files and follow-up trip information as needed

Manage registration and details for limited conferences and meetings

 

Minimum Qualifications:  The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.  Please note that the minimum qualifications may vary based upon the department size and/or geographic location. 

 

  Excellent written and oral communication skills

  Proven time management and prioritization skills

  Outstanding attention to detail

  Ability to think quickly and proactively solve problems

  Ability to manage multiple tasks simultaneously and with consistency

  Confidence to analyze situations and exercise good judgement

  Ability to use discretion and maintain confidentiality

Exceptional computer skills, including the MS Office Suite

Ability to learn PanCAN?s database systems

Administrative and organizational skills

A sense of humor