Dallas - Administrative Assistant

We are a fast-growing health care company with Medicare Advantage health plans in multiple states.  We have plans to grow through acquisitions and new startup operations in additional markets over the next few years.  This growth and added complexity of our operation is requiring a significant investment in human resources as well and as a result we have a new opening for an Administrative Assistant.

 

PURPOSE OF JOB:

To provide administrative support to the North Texas Operations team and promote an efficient and effective office environment.

 

 

JOB COMPONENTS:

This position provides administrative support to the Executive Director and the North Texas Operations team.  This support involves a high degree of personal interaction with the health plan, department staff, physicians, practice administrators and the general public.  Strong organization and interpersonal skills as well as discretion, multi-task management in a highly energetic, dynamic environment are required.

 

The position is responsible for maintaining a smooth working environment for the southwest operations team and includes maintaining and organization of staff events, calendars, IPA Board meetings and any outside events as needed.

 

In addition the position will be responsible for the following primary functions:Prioritize and distribute incoming and outgoing mailAnswer and screen calls where appropriate, be responsive to questions/problems and channel calls to appropriate departments when necessaryPrepare internal and external correspondence, memorandums, emails and faxesPrepare and maintain minutes for meetings, committees, boards as requiredEstablish and maintain electronic and paper filing system for the department in an organized functional mannerSchedule new and reoccurring appointments and meetings for the department managersCoordinate meetings.  Develop and distribute agendas and meeting materialsSchedule interviews for departmental staffOrder and maintain suppliesPrepare reports as neededResearch, assimilate, and compile data as neededAdminister monthly expenses and staff calendarsAct as a resource for internal projectsCoordinate internal/external events and conferences as needed ? correspondence, locations, collaterals, etc.Maintain staff?s out of office calendarPerforms other duties as assigned

 

 

QUALIFICATIONS:High school diploma, associate degree preferred.  Five to eight years experience as an administrative or executive assistant with increasing responsibilitiesAbility to type at lest 55 wpm and documented evidence of competence in a variety of computer software (Microsoft Word, Excel, PowerPoint, etc)A detailed knowledge of office management and secretarial processes in terms of the purpose and rational of HHSI businessExcellent communicative skills and the ability to manage time sensitive situationsAbility to work in a highly charged, dynamic environmentHigh degree of customer relation skills to manage multiple publics and the ability to anticipate and address customer needsAbility to function as an effective team member

 

 

 

Please apply online at https://www.adpselect.com/apps/jobfit.jsp?cst=1295042.  You can cut and paste this link into your browser. 

No phone calls, email or faxes accepted.  Only individuals who apply online at  https://www.adpselect.com/apps/jobfit.jsp?cst=1295042 will be considered candidates.