EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR

EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR

Pa. House of Representatives - Democratic Caucus

 

Definition:

 

This position involves general clerical support necessary to assist the Executive Director of the Committee in functioning more effectively.  In this position, the individual performs clerical duties which help the Executive Director more efficiently use his/her time and help the Committee more efficiently accomplish its objectives.

 

The Executive Assistant to the Executive Director reports to the Office Manager and Executive Director of the Committee

 

Duties and Responsibilities:

 

Types correspondence, staff analyses, reports, speeches and other materials necessary to the work of the Committee.

 

Sorts and screens mail for the Executive Director.

 

Schedules meetings, appointments, public speaking engagements and workday agenda for the Executive Director.

 

Prepares responses and processes mass mail (incoming and outgoing) which relates to the issues being considered by the Committee.

 

Compiles reports related to the business of the Committee.

 

Acts as a back-up for other specified support staff, as needed.

 

Preferred Knowledge, Skill and Ability:

 

Operates a variety of office equipment.

 

Passes a standard typing test.

 

Has a working knowledge of the Microsoft Office Suite (Word, Excel, Access, Outlook, Power Point).  Comparatively more advanced knowledge of Word and Outlook is required.

 

Independently composes and proofs correspondence.

 

Exercises good judgment, discretion, tact, professionalism and courtesy in the general office environment.

 

Works efficiently and effectively with other Caucus staff.

 

Works efficiently and effectively under pressure.

 

Maintains confidentiality.

 

Works some late nights and weekends.

 

Performs any other clerical duties that are required to insure that the Committee functions properly.

 

Education, Training and Experience:

 

One year experience in clerical and secretarial occupation; Associate degree; and/or any equivalent combination of experience and training.  Ability to type at the rate of 55 words per minute with no more than 4 errors.  Knowledge of shorthand/speed writing and/or dictation equipment very helpful.