Executive Admin Assistant - Legal

"HELPING THE WORLD COMMUNICATE EVERYDAY”


 


POSITION: Executive Admin Assistant - Legal


LOCATION: Eden Prairie, MN.


 


COMPANY:


 


ADC provides the network infrastructure equipment and professional services needed to deliver voice, video, Internet and data communications around the world. Wireline, wireless, cable, enterprise and broadcast network operators rely on ADC’s offerings to deliver bandwidth intensive, high-speed services to residential, business and mobile subscribers. ADC (NASDAQ: ADCT) has sales into more than 140 countries. Learn more about ADC at www.adc.com.


 


JOB DESCRIPTION:


 


We are currently seeking an Executive Admin Assistant - Legal at our World Head Quarters in Eden Prairie, MN.


 


Responsibilities Include:


Top-level legal executive administrative assistant responsible for advanced administrative services for the General Counsel and Principal Attorney of the corporation

Perform standard and advanced legal secretarial duties that include answering telephone calls, scheduling appointments, coordinating meetings, teleconferences, presentations, and travel arrangements. 

Maintain highly confidential information.

Provide legal executive support to Vice President, General Counsel and Principal Attorney. 

Handle all legal administrative responsibilities to include, but not limited to, open, close and archive legal files; file and organize legal files; coordinate and schedule meetings (including Department meetings); make travel arrangements; transcribe dictation; prepare expense reports; assist with special legal projects; handle highly-confidential information relating to legal matters, CEO staff meetings, mergers and acquisitions, and Securites and Exchange Commission filings.

Responsible for support of Corporate Secretary to Board of Directors, including direct contact with Board of Directors and assistants.  Assist in coordination, preparation and delivery of meeting materials to the Board and Committees and set up of meeting facilities, presentations and meals.  Coordinate dinner and hotel arrangements for Board.  Prepare monthly and quarterly payments to Board of Directors for retainer fees, meeting fees and meeting expenses.  Maintain Board and Committee minute books and Director attendance sheets.  Assist with special projects.

Lead support in regard to Law Department policies and procedures, purchase of computer hardware and software, and special projects encompassing entire Department.  Respond to questions and requests for information within Department and questions coming from outside of Department.

Lead support in regard to Law Department database and Suite Manager team, including contact with database vendor; regular meetings with ADC IT department; upgrades to database; report writing; and contact with outside counsel firms for electronic delivery of invoices and import of the electronic invoices into the database.

Indirect supervision of four administrative support staff persons in Law Department in regard to administrative projects; train new support staff in ADC procedures; Department procedures and database; schedule and lead monthly administrative support meetings; answer Department's overflow telephone line.

Prepare monthly budget reports for General Counsel and direct reports; provide Business Units with monthly outside counsel fee reports; and assist Finance in reconciling monthly reports by using SAP and Legal database. 


 

8 plus years executive admin experienceFour-year degree preferredMust possess strong background in executive administrative experience, legal admin experience desired Ability to maintain confidentiality; excellent follow through; ability to multi-task efficiently and effectively. Ability to work quickly and accurately and with attention to detail. Strong verbal and written communication skills. Ability to work independently with little supervision. Good organizational skills. Ability to prioritize workload.  Experience in working with Board of Directors, M&A transactions, and SEC preferred.