Executive Administrative Assistant, I

Executvie Administrative Assistant, I

 

Responsibilities:

.  Prepares letters, memos, reports and presentation material using appropriate software. 

.  Composes correspondence as required and determines most effective formats for charts, presentations, etc.

.  Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).

.  Set up meetings, video conferences, and conference calls on/off-side as needed.

.  Maintains individual calendars (electronic) as needed for appointments and meetings.

.  Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized).

.  Photocopies and faxes documents as needed.  Sets up and maintains filing systems.

.  Makes travel arrangements, via the Corporate Travel department.

.  Greets visitors, ascertains nature of business, and directs visitors to the appropriate person. 

.  May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.

.  Executes special research and data analysis tasks.  Runs reports and ensures data accuracy. 

.  Participates in creating and/or creates departmental procedures and documentation. 

.  Performs other special project work.

 

Required Skills and Knowledge:

.  High School diploma and completion of accredited secretarial/business school training.

.  4 to 6 years of related work experience

.  Advanced computer skills in word processing, spreadsheet software, presentation software and electronic calendar and mail software.

.  Excellent written and verbal communication skills and basic arithmetic skills.

.  The ability to appropriately deal with confidential data and situations is required.

 

Metron Technology is an Equal Opportunity Employer committed to diversity in its workforce.