Executive Administrative Assistant for Non-Profit

Administrative Asst. Responsibilities include, but are not limited to the following: Provide timely office services and support for the Department; Type, edit and revise correspondence; Prepare and update tracking functions for departmental projects; Prepare presentation materials; Copy and file reports, documents and materials; Coordinate outgoing faxes, mail and courier deliveries; Complete check requests and expense reports for management approval and forward to appropriate department for processing; Receive, direct and follow-up on incoming phone calls; Follow-up on deadlines and assist with reports; Coordinate travel arrangements as directed; Establish and maintain filing system(s); Schedule appointments for office staff as appropriate; Coordinate and plan meetings for management as needed; Update and change distribution lists, correspondence lists, etc.; Act as liaison with site associates, management and staff; Notify Office Administrator of office equipment problems or necessary repairs; Handle confidential and sensitive information in a professional manner; Process vendor invoices for payment; Prepare and edit contracts; Other Duties or projects as assigned by direct manager(s). All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Qualifications :
Qualified candidates will have 2 years minimal administrative experience or equivalent combination of education and experience. Candidates must also have the following skills: Some college coursework. Bachelor's degree preferred; Advanced or intermediate skills in Microsoft Word, Outlook and Excel; Minimum typing speed of 45 wpm; Previous multi-line phone experience. Call OfficeTeam at (561) 366-8041 TODAY or fax your resume to 561-366-8172 or email us at