Executive Assistant-CEO/CFO

This position reports to the Chief Financial Officer and Chief Executive Officer of a real estate developer and owner, and provides complex administrative assistance to that position. Role requires a proven reliable and professional administrator who can multi-task in a high-paced environment. Individual must have excellent verbal and written communication skills. With an emphasis on professional-level interaction, this person will interface with both internal and external contacts, requiring a person with excellent judgment and a positive attitude. Ideal candidate is a pro-active, self-starter who can meet the demands of the role with both determination and flexibility. Fluency in Hebrew is a plus.

-Provides primary and immediate high level administrative assistance to the CFO
-Resolves problems from information that is not readily available and may require research and then makes recommendations
-Exposed to and handles/maintains highly confidential and sensitive information
-Tracks and manages special projects for the CFO and ensure that deadlines are met
-Has a thorough knowledge of company products, policies, practices and procedures
-Is a strategic thinker; understands business and industry and is able to see the "big picture"
-Has a thorough knowledge of CFO services, partners and processes
-Will be required to interface with Executives, CEO, Presidents, & Executives of outside companies as well as third party vendors and corporate partner visitors
-Coordinates offsite conferences and meetings; makes travel arrangements
-Assist CFO with technical challenges, develop relationship with IT department to resolve technological issues in the shortest amount of time
-Answers phones, screens calls, takes messages, refers callers; manages calendars; sorts/distributes mail
-Prepares materials for meetings ahead of time and compiles special reports, letters, memos using various software tools such as Microsoft Office products
-May track budgets/expenses and analyze/prepare reports
-Commits to continuous process improvement by streamlining processes and procedures.
-May provide leadership/direction to other administrative assistants; leads by example and is a role model; serves as a resource

QUALIFICATIONS:

Education - requires a BA/BS degree or equivalent experience

Experience:

Minimum of 4 years as an executive assistant to a VP/Executive in a medium to large corporate environment

KNOWLEDGE, SKILLS AND ABILITIES:

-Excellent communication skills - verbal and written involving high level communications with internal and external contacts
-Excellent political/diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing the CFO & Company in professional manner
-Direct experience dealing with sensitive and conflicting situations in a diplomatic manner
-Proven experience creating spreadsheets and composing/creating content, texts and special reports
-Demonstrated ability to maintain discretion and handle/manage highly confidential and conflicting information
-Proven time management skills with ability to prioritize and handle multiple tasks and work in a fast paced environment and remains cool under pressure
-Exceptional assessment and organizational skills; attention to detail and excellent follow-through
-Ability to work independently as well as in a team environment
-Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
-Demonstrated passion for learning new things, continuous improvement, sharing best practices
-Expertise with Microsoft Office: Word, Excel, PowerPoint, Outlook; 60+ wpm typing
-Excellent communication skills; ability to listen and simplify details depending upon target audience
-Ability to influence others; manage conflict appropriately
-Determined, self-motivated and eager to take on new challenges


? Job location is Midtown - NYC

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