Executive Assistant - Marketing

Executive Assistant - Marketing

 

Are you described by others as intelligent, creative, fun, professional, computer savvy, and organized?  Are you able to have a million things on your plate and deal with them in priority without direction or assistance?  Do you thrive in an environment that is fast-paced, multi-faceted, where change is constant and can do it with a positive attitude?  Are you willing to do whatever needs to be done to complete a project?  If you answered yes, you may be the Marketing Executive Assistant Quiznos? is looking for.  We were recently ranked as the #1 fastest growing chain in the nation by Nation?s Restaurant News.

 

Job Description:

With minimal supervision, providing a high-level of support to the Executive Vice President of Marketing, and also assist the department as a whole.  Anticipates, initiates, coordinates department activities and other special projects.  Organize and prepare various reports, handouts, presentations for the Senior Executive Team.  This position has access to and will work with information of the utmost sensitivity and confidentiality.  The scope and complexity of this position requires dealing with diverse situations and having extensive knowledge of the Marketing Department?s area of responsibilities.

 

Duties and Responsibilities (including, but not limited to):Ensures the most efficient use of the EVP?s time.Prepares daily schedule of meetings and priorities.Coordinates travel arrangements.Responsible for coordinating and communicating meeting requests.  Prepare agendas; ensure meetings progress according to schedule and follow-up on meeting action items.Take initiative to prepare and compile materials needed for conferences and meetings.Screen calls and determine if it is necessary for interruption.Expense reports, e-mail and voicemail messages.Responsible for preparing, coordinating and following-up on all administrative duties associated with the Marketing Department.Review of materials for accuracy, conforms with corporate policy, internally consistent and has retained proper approval before releasing.Communicates and ensures that department is aware of corporate policy and procedures and adheres to them.  Anticipates and initiates paperwork, as required on staff?s behalf.In EVP?s absence; coordinates the timely communication of requests, issues, complaints, problems and other action items to the appropriate manager.Responsible for maintaining file systems, data bases, processing invoices, acquiring office supplies, etc.  Creation of PowerPoint presentations to be viewed by the CEO and at the all-company meetings.Respond to all website and phone inquiries relating to Marketing.

 

 

Qualifications:

?  Advance skills of Microsoft PowerPoint, Word, Excel and Office.  Some experience of Visio a plus.

?  Flexibility of schedule and able to work in a fast paced environment, multi-task and meet tight deadlines.

?  Detail oriented and very organized.

?  Excellent verbal and written communication skills.

?  Self-starter and ability to work independently and in a team.

?  Minimum of two years as an Executive Assistant, marketing background a plus.

?  Bachelor?s degree preferred.