Executive Assistant - Providence, RI

About Us

Tofias PC is New England's leading and fastest growing accounting and consulting firm.  Ranked among the top 50 accounting firms in the nation, highlighted in Boston Magazine's "The Best Places to Work" issue and the only accounting firm on the Boston Business Journal?s 2004 list of ?Fastest-Growing Private Companies?.  Tofias is an industry leader that provides Superior SolutionsSM to privately-held companies, not-for-profit organizations, family offices and individuals.  In addition, the firm offers a variety of specialized consulting services designed to assist business owners, attorneys, bankers, investors, and building owners.

 

Tofias' four offices are located in Cambridge, Providence, New Bedford, and Newport. With over 180 full-time employees, our experts provide the depth of knowledge and technical expertise found only at a national firm with the significant Shareholder/Director involvement that our clients demand.

 

Executive Assistant ? Providence, RI

Overview:
Provide executive administrative support to one (1) Shareholder and three (3) Principals in the Providence, RI Tax Department.  This position reports primarily to the Office Manager.

Responsibilities:
? Provide telephone coverage and extensive calendar/scheduling support;
? Frequently interact with clients on the telephone, via e-mail and in person and troubleshoot client issues whenever possible;
? Keep abreast of current activities and frequently changing schedules of assigned Shareholders and Principals;

?Create and edit new business presentations using PowerPoint.  Edit and bind final copies for presentation;

?Proof read and compose routine correspondence;
? Frequently interact with other administrative staff and provide back-up as necessary to contribute to a team effort;
? Maintain flexible work hours so as to coincide with the Shareholder and Principals? schedule, when necessary;

? Maintain time and expense reporting and process billing on a monthly basis using CPA software;

? Provide assistance with travel arrangements and handle last-minute changes and /or issues that arise;

? Set up and maintain client files;

?Provide back-up at Reception (switchboard and greeting clients, etc.) when needed;
? Other responsibilities as necessary.

 

**This position requires working standard and non-standard hours, including weekends and evenings during busy season (January 15-April 15);

Experience/Skills/Education:
? Candidates should have 5+ years of executive level support experience, and enjoy working in a busy and unstructured work environment .  Experience working within a professional services environment such as a public accounting or law firm interfacing with clients, strongly preferred; 

? High School degree or equivalent required; an Associates degree or certificate in business studies or executive/administrative support or related, is a plus;
? Excellent verbal communication and client service skills required. Good written communications skills required and a demonstrated ability to compose, edit and proofread business correspondence, required;
? An ability to prioritize requests, multi-task and determine sense of urgency and maintain an ease in responsiveness is required;
? Experience handling confidential information is mandatory;
? Average of 30 wpm strongly preferred; proficiency with Outlook, MS Word, and Excel required.  Working knowledge of PowerPoint a plus.  A willingness to become proficient in accounting-related software such as ProFX, CPA, ePace etc. with minimal instruction is necessary;
? Must be well organized and have demonstrated ability to anticipate administrative requests.

Tofias PC offers a highly competitive benefits and compensation package to all employees.  If you would like to learn more, please visit our web site at www.tofias.com. Please submit your resume to www.careers@tofias.com  

No agency solicitation or phone calls, please.

Tofias PC is an Equal Employment Opportunity Employer.