Executive Assistant - Seeking the Cream of the Crop! - $55k

 Executive Assistant - Seeking the Cream of the Crop! - $55k

 

International Firm Seeks an Executive Assistant to assist the Partners, for bankers and colleagues.

 

RESPONSIBILITIES

 

? Moderate to heavy client interaction with mid- to high-level executives; act as liaison with clients and their assistants

? Maintain executives' calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts, and prioritization issues

? Coordinate all related conference rooms including any catering or audio/videoconference set up

? Assist in closing dinners and client outings coordination

? Arrange all aspects of travel, keeping executives' travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency, and online services

? Prepare all itineraries

? Prepare and submit all expense reports on a timely basis

? Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind

? Maintain filing system, correspondence, documents and personal files for executives

 

QUALIFICATIONS

 

? College Degree Preferred or Relative Corporate Experience preferred

? 3-5 years of professional experience

? Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

? Other helpful applications include Microsoft Excel, PowerPoint, internet and research tools

? Solid typing skills (50+ wpm)

? Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements