Executive Assistant for Senior Energy Productivity Consultant

Job Purpose:

 

Be the office manager and business support for senior consultant in the energy field.  This is a role that has the potential to grow with a dynamic professional well respected in his field throughout the USA, Europe, and Canada.

 

The consultant works with cities, companies, property developers and governmnet agnecies to develop strategies to minimse the environmental and economic impact of energy use.

 

The role is to enhances consultant's effectiveness by managing all dimensions of a small but very busy consulting office.

 

For the candidate with an energy or environmental background, there is a possibility of extending the scope of the positon to include involvement as a resource on customer projects.

 

Possibility of flexible hours. Profit sharing can be discussed.


Duties:

 

* Maintains consultant's busy international appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.  Can include a small amount of on-site travel and preparation of presentation material.

 

 

*Manages a simple accounting system including tracking project expenses and timesheets, preparing invoices, making vendor payments and orgainsing basic financila information for business and tax purposes.

 

 

* Conserves consultants's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.


 

* Assisting in producing consutling reports  information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.



* Welcomes colleagues, guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.



* Completes projects by assigning work to clerical staff; following up on results.



* Secures information by completing data base backups.



* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.


 

* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.



* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.



 

* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.



 

Skills/Qualifications:

* Office management experience with demonstrated organization skills in travel and meeting scheduling, office adminstration including managing simple accoutning and bsuiness systems.

* Extensive Microsoft Office Skills, icncluding Word, PowerPoint, Excel and ideally MS Project

*Good report writing skills