Executive Assistant to Central Division Manager

Watson Wyatt is a global consulting firm focused on human capital and financial management. We specialize in four areas: employee benefits, human capital strategies, technology solutions and insurance and financial services.

We combine human capital and financial expertise to deliver business solutions that drive shareholder value.

Watson Wyatt has approximately 6,000 associates in 30 countries. Our presence is not just far reaching - it is also the deepest in the business.

We recognize the value of diversity in our workforce, and encourage all qualified candidates to apply. We thank all candidates who choose to apply, however, only those selected for a further interview will be contacted.

Job Posting ID: 2411

Position: Executive Assistant to Central Division Manager

Physical Location: Chicago, IL

Employment Status: Regular Full-Time

Minimum Experience Required: 10 years

Minimum Education Required: High School Diploma

Qualifications
Successful Candidate Will Possess the Following Competencies:
?Excellent computer skills ? Microsoft Word, PowerPoint, Excel, Outlook, Internet and Palm/BlackBerry software.
?Shorthand a plus but not required
?Strong travel arrangement experience.
?Ability to keep sensitive information highly confidential at all times.
?Excellent written and verbal communication skills.
?Flexibility to arrive early and stay late upon short notice, as needed.
?Ability to be tactful, maintain confidences, foster an ethical work environment and handle all situations honestly while doing whatever it takes to get the job done.
?Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co-workers on the phone and in person.
?Accuracy, attention to detail and ability to proof one's own work as well as the work of others; ability to work in a proactive manner to consistently deliver high-quality work.
?Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
?Ability to work independently, prioritize work and ask for further clarification when necessary.
?Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
?Ability to maintain a mature, problem-solving approach; general knowledge of ?how to get things done.?
?Ability to seamlessly interface with clients and co-workers in a cooperative manner to build high morale; a strong belief in excellent customer service.
?Ability to be open, honest and not afraid to share opinions/ideas.
?Ability to ?think outside of the box.?
?Display high energy level, good sense of humor and be enthusiastic and diligent about work.
?Above average numerical aptitude.
?10 + years? prior administrative assistant experience essential (consulting firm experience a plus).
EEO/AA EMPLOYER, M/F/D/V


Position Overview
The Executive Assistant will provide confidential, secretarial, and personal administrative support to the US Central Division Manager. Responsibilities include heavy scheduling and logistics, and are not limited to the examples listed below. Hours: Monday ? Friday 8.30 ? 5.30 p.m., with flexibility to arrive early and stay late upon short notice.

This candidate should also possess a good sense of humor, be flexible, and use good judgment at all times. For this EA position, the qualified candidate will need to be able to prioritize and use the US Central Division Manager?s time effectively; be persuasive with other senior people in the organization and their AA?s; be able to take initiative and work independently and proactively; and also maintain a very high level of confidentially. This position will require occasional travel, The qualified candidate should have the ability to coordinate meetings and travel while on the road as well as when in the office.


Responsibilities
Support of the US Central Division Manager:

?Coordinate and maintain appointment schedules and calendar
?Coordinate arrangements for internal/external meetings, conference calls, including Central Division Matrix meetings/calls; compile and disseminate materials for meetings and calls as required; produce and distribute meeting minutes
?In-depth screening of phone calls
?Coordinate arrangements for special events as required
?Work on a variety of special projects as needed
?Schedule and coordinate travel arrangements and reservations
?Participate in meetings and on calls as required, document proceedings
?Provide direct support to clients and associates as an information source, referring and/or taking messages with the highest level of customer service orientation
?Screen incoming calls and emails; respond to concerns and requests for information; forward or refer as appropriate
?Develop and maintain detailed records and filing systems
?Complete computerized expense reports and time entries
?Review and distribute incoming/outgoing mail and correspondence
?Coordinate/perform faxing and copying projects; coordinate messenger and overnight mail services
?Provide communication and information link between the Central Division Manager, Office of the President, US Matrix and Central Division Matrix
?Develop, maintain, and monitor reports to ensure all projects and assignments are completed and communicated on a timely basis; follow-up as appropriate

Document Production
?Type, edit, proof, and finalize a variety of reports and presentations
?Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
?Design and format reports, forms, correspondence, utilizing Watson Wyatt Worldwide standard and highest possible quality orientation